Engineering Ops & Compliance Coordinator

Ennismore; Miami Beach (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Ennismore's Delano-branded property in Miami Beach seeks an Engineering Administrative Assistant to support the Engineering leadership with daily operations, records, procurement, and reporting. You will liaise across departments and with external contractors to keep maintenance and operations running smoothly.

The role emphasizes organization, compliance, and effective communication in a hospitality-driven environment, with duties spanning file management, budgeting support, and onboarding

Qualifications

• Previous administrative experience required; hospitality or engineering environment preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office, including Excel and Word.
• Experience with hotel work order systems.
• Ability to multitask in a fast-paced environment with high attention to detail.
• Maintain positive relationships with team members and departments.
• Work independently and with others to support team collaboration.
• Must stand for an eight-hour shift and handle physical tasks as needed.
• Excellent English communication, reading and writing skills.
• Ability to work indoors and outdoors as business volumes require.

Responsibilities

• Provide administrative support to the Engineering leadership team.
• Maintain departmental files, records, permits, licenses, and compliance docs.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Organize and maintain engineering logs, work orders, and preventive maintenance records.
• Process purchase orders, invoices, and requisitions for engineering supplies.
• Coordinate deliveries and document received goods.
• Assist with budget tracking and expense reporting.
• Support onboarding and scheduling for Engineering team members.
• Maintain confidentiality of sensitive information and ensure current procedures.

Skills

Administrative experience

Organizational skills

Multitasking

English communication

Teamwork

Attention to detail

Communication skills

Physical stamina

Tools

Microsoft Excel

Microsoft Word

Hotel work order systems

Job description

Ennismore's Delano-branded property in Miami Beach seeks an Engineering Administrative Assistant to support the Engineering leadership with daily operations, records, procurement, and reporting. You will liaise across departments and with external contractors to keep maintenance and operations running smoothly.

The role emphasizes organization, compliance, and effective communication in a hospitality-driven environment, with duties spanning file management, budgeting support, and onboarding