Engineering Office Lead & Project Support

Socket.dev; Salt Lake City (UT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Healthcare benefits (medical, dental,-

401(k) and profit sharing

Paid time off

Job summary

MPR Associates, Inc. is seeking an organized, proactive Administrative/Office Coordinator to support a team of engineers in Salt Lake City. You will handle drafting support, client liaison, travel coordination, and vendor management while maintaining data and documentation systems.

The role requires a college degree and several years in a professional setting, with pay and benefits described in the posting. This is a full-time on-site position with growth potential.

Qualifications

• College degree desired.
• Four (4) years experience in a professional services environment or similar fast-paced environment preferred.
• Experience in managing a small office preferred.
• Experience in graphic design is a plus.
• Project management/planning experience is a plus.

Responsibilities

• Collaborating with project teams in drafting and research for written technical deliverables (proposals and technical reports), as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables.
• Manage branch office recruiting efforts for local universities, including coordinating recruiting events and maintaining relationships with university contacts.
• Track client engagement with engineers, identify opportunities to grow relationships, and identify local industry events to foster new client relationships.
• Interfacing with clients to ensure smooth progression of projects.
• Managing day-to-day interaction with outside vendors (office supplies, shipping, building management, etc.).
• Maintaining day-to-day office setups (supplies, conference rooms, equipment).
• Acting as a liaison to other office personnel (branch offices, facilities, contracts, accounting, IT, HR).
• Coordinating employee morale office events.
• Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, and business materials.
• Archiving, managing and entering data into MPR's in-house opportunity and project management database.
• Interfacing with MPR's in-house EDMS.
• Assisting with internal and external verbal and written communications.
• Coordinating travel and meeting schedules, as well as completing expense reports.
• Working with senior personnel regarding oversight of projects and tracking project status.
• Assisting with coordination of business development and marketing materials.
• Assisting with industry events research.
• Providing general reception coverage and greeting visitors.
• Basic administrative tasks like photocopying, scanning, and shipping.

Skills

Collaboration

Self-leadership

Time management

Communication

Attention to detail

Multi-tasking

Organization

Education

College degree

Tools

MS Office

AutoCAD

Python

SharePoint

Visio

Adobe Acrobat

Photoshop

Job description

MPR Associates, Inc. is seeking an organized, proactive Administrative/Office Coordinator to support a team of engineers in Salt Lake City. You will handle drafting support, client liaison, travel coordination, and vendor management while maintaining data and documentation systems.

The role requires a college degree and several years in a professional setting, with pay and benefits described in the posting. This is a full-time on-site position with growth potential.