Engineering Graduate Affairs Advisor

University of Pennsylvania; United (PA); On-site; USD 56,000 - 65,000; Full time

Job summary

Penn Engineering, University of Pennsylvania in Philadelphia, seeks a Graduate Affairs Academic Advisor to guide on-campus master's and PhD students through program choices, registration, and policies. Reporting to the Director for Graduate Affairs, the GAA coordinates CPT/OPT, supports annual events like orientation and commencement, and serves as the school-level contact for the 4+1 program.

Strong communication, organizational skills, and experience with international students are essential;

Qualifications

• Bachelor's degree and two to three years of experience in higher education working with graduate students or an equivalent combination of education and experience.
• A Master's degree in higher education administration, student affairs, or a related field is strongly preferred.
• Demonstrated experience with academic advising and knowledge of best advising practices.
• Knowledge of and experience working with international students is preferred.
• Experience using problem-solving skills to identify and document student academic needs patterns.
• Demonstrated understanding of the intersectional needs and concerns of diverse student populations in STEM.
• Excellent oral and written communication skills.
• Ability to work independently and as a team member.

Responsibilities

• GENERAL ADVISING: Serve as an advisor for graduate students during weekly advising hours. Meet with and counsel students about programs of study, basic registration, and academic policies. Respond to student inquiries via email. Collaborate with graduate program administrators to aid in the resolution of academic issues and concerns.
• SPECIALIZED DEGREE PROGRAMS: Serve as the school-level point of contact for the Accelerated Master’s 4+1 Program. Advise undergraduate students on the AM program and coordinate communications to graduate students, staff, and faculty.
• MEETING COORDINATION: Coordinate key monthly & semesterly meetings, including room reservations, calendar invites, agendas & minutes.
• INTERNATIONAL ADMINISTRATION: Process CPT, OPT, and RCL requests in iPenn. Advise students with visa-related issues.
• EVENT SUPPORT: Support Graduate New Student Orientation, Graduate Awards ceremony, and commencement ceremonies.
• ACADEMIC PROBATION: Oversee the probation process for master's students and monitor academic performance.
• Perform additional duties as assigned.

Skills

Academic advising

Communication

Student support

Education

Bachelor's degree

Master's degree in higher education administration or related field

Tools

Google Workspace

MS Office 365

Job description

Penn Engineering, University of Pennsylvania in Philadelphia, seeks a Graduate Affairs Academic Advisor to guide on-campus master's and PhD students through program choices, registration, and policies. Reporting to the Director for Graduate Affairs, the GAA coordinates CPT/OPT, supports annual events like orientation and commencement, and serves as the school-level contact for the 4+1 program.

Strong communication, organizational skills, and experience with international students are essential;