Engineering Coordinator

Noble House Hotels & Resorts; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Benefits Package (Medical/Dent/

Job summary

Solé Miami is a recently renovated, full-service hotel featuring 222 guestrooms and condos. As Engineering Coordinator, you will assist the Director of Engineering in maintaining all building related systems to ensure the safety of hotel guests, associates, and vendors.

You will follow preventative maintenance procedures, manage engineering records, coordinate vendors, and support DOE in trainings and task assignment to maximize productivity.

Qualifications

• 1–3 years of experience in hotel engineering, facilities coordination, or related administrative role preferred.
• Prior hotel or resort experience strongly preferred.
• Strong verbal and written communication skills.
• Strong computer skills, including Microsoft Outlook, Excel, and Word.

Responsibilities

• Assist the Director of Engineering in maintaining building systems to ensure guest and staff safety.
• Maintain engineering records and reports for monthly Finance audits and OER/GCPM/ACPM as applicable.
• Handle budgeting, inventories, and par levels for engineering supplies.
• Manage payroll, scheduling, and PTO calendars for engineering staff to ensure coverage.
• Coordinate vendor and contractor service and inspections as needed.
• Assist with Preventive Maintenance Programs, Capital Projects, and Life Safety Inspections.

Skills

Verbal, written communication

Microsoft Outlook

Excel

Word

Bilingual English/Spanish

Tools

Microsoft Outlook

Excel

Word

Job description

WE ARE
Solé Miami is a recently renovated, full-service hotel featuring 222 guestrooms and condos. Here, guests enjoy the popular BALEENkitchen, a bar, beach access and pool service. We are excited to welcome a new Engineering Coordinator to our Sunny Isles staff.

Description
WE ARE
Solé Miami is a recently renovated, full-service hotel featuring 222 guestrooms and condos. Here, guests enjoy the popular BALEENkitchen, a bar, beach access and pool service. We are excited to welcome a new Engineering Coordinator to our Sunny Isles staff.
OUR CULTURE | Individual Distinction, Collective Soul
People who best fit our culture are hard-working, reliable team players with a passion for hospitality. We look for candidates with a 'can do' attitude and a willingness to learn. We let our personalities shine and we like to have fun. Solé Miami is part of Noble House Hotels & Resorts: a curated collection of 23+ unique hotels around the Americas, distinctly unique in location and soul.
At Solé Miami, we take pride in supporting our initiatives towards Diversity, Equity, Inclusion and Accessibility. We have established a hotel committee to bring together a variety of thoughts, perspectives, and expressions - and we would love for you to share yours with the team!
Solé Miami is an independent boutique, one of a kind, newly-renovated Miami beachfront hotel
A day in the life...
As the Engineering Coordinator, you will assist the Director of Engineering in maintaining all building related systems to ensure the safety of hotel guests, associates, and vendors.

• Follow company preventative maintenance procedures and guidelines for guestrooms, equipment, coordinating with front office and housekeeping. Keeping accurate tracking and reporting. Conduct inspections on completed PM rooms to standards are maintained.
• Assume the primary responsibility of maintaining engineering records of chargeable owners’ expenses (OER/GCPM/ACPM) reports to be provided Monthly to the Finance department.
• Assist with maintaining engineering related check book accounting procedures to ensure the department operates within budgeted guidelines while maintaining required stock of supplies and materials. Keeping a monthly inventory and establishing par levels.
• Assume primary responsibility of monitoring and approval of engineering departments payroll, weekly scheduling and coordinating department PTO calendars to ensure adequate coverage.
• Assist the DOE in effectively overseeing departmental trainings to maintain compliance.
• Assist the DOE in assigning tasks to engineering staff and follow-up with engineering staff to ensure maximum productivity. Managing the Alice property management ticket system
• Learn and understand the engineering records and filing system to support, Preventive Maintenance Programs, Capital Projects, Life Safety Systems, and Inspections, etc.
• Assist with monitoring and maintaining all Engineering spaces in a safe, clean, organized, energy efficient manner.
• Assist the DOE with Coordinating vendors and contractors for services and inspections as needed.
• Attend Monthly H.A.T meeting and provide accurate notes for the engineering department to correct as needed.
• Comply with attendance rules and be available to work on a regular basis.
• Comply and adhere to company handbook policies, company standards, procedures, and core values.
• Complete weekly department schedules
• Assist DOE with coordinating both EP and CIP Capex expenditures and overseeing completion.
• Processing POs in Acumatica prior to purchasing
• Coordinate gathering all new vendor information with proper COI’s, W9 and provide them to accounting for proper set up in the system.
• Issuing badge credentials to visiting vendors/contractors
• Assist with radio communication to departments coordinating who is taking AM / PM calls
• Attend all pop-up health inspections and compliance issues as it relates to Engineering along with the DOE or in DOE’s stead when unavailable.
• Attending daily morning leadership meetings when DOE is unavailable.
• Coordinate bi-weekly meetings with Housekeeping, F&B and Culinary to discuss engineering needs or concerns. Adjusted frequency as demand requires.
• Coordinate preventative maintenance for all kitchen equipment
• Coordinate window cleaning cycles
  

To attract the best, we offer...
Our team members are our most important asset and that's reflected in our benefits. Solé Miami is proud to offer a variety of benefits to support team members and their families, including:

• Health Benefits Package: Medical/Dental/Vision/EAP
• Supplemental benefits to select such as Short-Term disability, Life Insurance, AD&D and Pet Insurance
• 401k plan--with employer match after one year of employment
• Paid days off--holidays/personal/vacation/sick
• On-Demand Pay - Your Pay before Payday
• Parking reimbursement up to $20 per day
• Team Member/Family/Friend restaurant and hotel discounts within Noble House Hotels & Resorts (nationwide)
• Career growth opportunities and recognition programs
  

Requirements

• 1–3 years of experience in hotel engineering, facilities coordination, or a related administrative role preferred
• Prior hotel or resort experience strongly preferred
• Strong verbal and written communication skills
• Strong computer skills, including Microsoft Outlook, Excel, and Word
• Ability to work flexible schedules, including weekends, holidays, and evenings as needed
• Ability to walk the property, climb stairs, and access maintenance areas
• Occasionally lift or move light materials or supplies
• Bilingual (English/Spanish) preferred