Engineering Coordinator

Jobtailor; Town of Florida (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Jobtailor is seeking a Project Coordinator to drive end-to-end project execution in a manufacturing environment. You will coordinate internal resources across engineering, sales, manufacturing, quality, purchasing, and program management, while engaging third-party vendors to keep scopes, timelines, and budgets aligned.

The role requires strong communication, cost-analysis skills, and the ability to work across cross-functional teams.

Qualifications

• 1–3 years in project coordination or related roles.
• Authorized to work in the United States without sponsorship.
• Experience reviewing BOMs, cost estimates, or manufacturing cost data.
• Experience in automotive, commercial vehicle, or industrial seating industries preferred.
• Experience supporting product development or NPI programs in a manufacturing environment preferred.
• Hands-on experience with PM tools such as MS Project, Jira, Smartsheet, Asana, or Trello preferred.
• Intermediate to advanced Microsoft Excel proficiency for cost analysis and reporting (e.g., pivot tables, VLOOKUP / XLOOKUP, INDEX/MATCH) preferred.
• Exposure to stage-gate / phase-gate development processes (APQP, PPAP) and engineering change management (ECR/ECN) preferred.
• Lean, Six Sigma, or continuous improvement experience preferred.
• Customer-focused approach, with the ability to balance internal and external stakeholder needs.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication abilities, with the ability to engage cross-functional stakeholders at all levels of the organization.
• Proactive, self-starter mindset with a strong sense of ownership and follow-through.
• Effective problem-solver who can anticipate issues and drive them to resolution.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
• Comfortable navigating ambiguity and shifting priorities while maintaining focus on key deliverables.
• Continuous learner who seeks opportunities to grow project management, cost-analysis, and technical knowledge.

Responsibilities

• Coordinate end-to-end project activities to align scope, timelines, and budgets.
• Coordinate internal resources (Engineering, Sales, Manufacturing, Quality, Purchasing, Program Management) and third-party vendors for smooth project execution.
• Ensure timely and effective communication with customer representatives.
• Monitor project progress and provide regular updates to stakeholders and program leadership.
• Organize and participate in project meetings, including design reviews and cross-functional working sessions; prepare agendas and take detailed minutes.
• Track project deliverables and design milestones to ensure deadlines are met.
• Review engineering BOMs, labor estimates, and other cost inputs for accuracy and completeness.
• Compare estimated and standard costs against actual material costs to identify variances.
• Provide insight on how cost variances impact product pricing.
• Serve as the coordination point for engineering change requests and notices, managing intake, routing, and status tracking.

Skills

Project coordination

Cost analysis

Communication

Excel proficiency

Cross-functional collaboration

Time management

Problem solving

Attention to detail

Independent work

Ownership

Tools

MS Project

Jira

Smartsheet

Asana

Trello

Job description

Responsibilities

• Coordinate and track the end-to-end execution of project activities, ensuring alignment with scope, timelines, and budgets.
• Coordinate internal resources (Engineering, Sales, Manufacturing, Quality, Purchasing, Program Management) and third-party vendors for smooth project execution.
• Ensure timely and effective communication with customer representatives.
• Monitor project progress and provide regular updates to stakeholders and program leadership.
• Organize and participate in project meetings, including design reviews and cross‑functional working sessions; prepare agendas and take detailed minutes.
• Track project deliverables and design milestones to ensure deadlines are met.
• Review engineering bills of materials (BOMs), labor estimates, and other cost inputs for accuracy and completeness.
• Compare estimated and standard costs against actual material costs to identify variances.
• Provide insight on how cost variances impact product pricing.
• Serve as the coordination point for engineering change requests and notices, managing intake, routing, and status tracking.

Requirements

• 1–3 years of experience in project coordination, engineering support, cost analysis, or a related role.
• Authorized to work in the United States without sponsorship.
• Experience reviewing bills of materials, cost estimates, or manufacturing cost data, with an understanding of how cost drivers affect pricing.
• Prior experience in the automotive, commercial vehicle, or industrial seating industries preferred.
• Experience supporting product development or new product introduction (NPI) programs in a manufacturing environment preferred.
• Hands‑on experience with project management tools such as MS Project, Jira, Smartsheet, Asana, or Trello preferred.
• Intermediate to advanced Microsoft Excel proficiency for cost analysis and reporting (e.g., pivot tables, VLOOKUP / XLOOKUP, INDEX/MATCH) preferred.
• Exposure to stage‑gate / phase‑gate development processes (e.g., APQP, PPAP) and engineering change management (ECR/ECN) preferred.
• Lean, Six Sigma, or continuous improvement experience preferred.
• Customer‑focused approach, with the ability to balance internal and external stakeholder needs.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication abilities, with the ability to engage cross‑functional stakeholders at all levels of the organization.
• Proactive, self‑starter mindset with a strong sense of ownership and follow‑through.
• Effective problem‑solver who can anticipate issues and drive them to resolution.
• Ability to work both independently and collaboratively in a fast‑paced, deadline‑driven environment.
• Comfortable navigating ambiguity and shifting priorities while maintaining focus on key deliverables.
• Continuous learner who seeks opportunities to grow project management, cost-analysis, and technical knowledge.