Engineering Auditor

NYC Department of Citywide Administrative Services; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

NYC Department of Citywide Administrative Services (DCAS) seeks an Engineering Auditor for its Engineering Audit Operation. You will review construction payments, change orders, and contractor pricing to ensure compliance with contract terms and city requirements, with field inspections and final reviews.

Ideal candidates have engineering education and experience supervising project management on large projects ($1,000,000+), plus knowledge of PPB rules and audit standards; strong reporting and

Qualifications

• One year of full-time satisfactory experience in supervising employees performing project management work on engineering and/or architectural projects, or supervising a construction project valued at $1,000,000 or more.
• Bachelor’s degree in engineering, engineering technology, architecture, construction management, or related field; or equivalent combination of education and experience.
• Ability to assess costs for reasonableness and compliance with contract terms.

Responsibilities

• Ensuring construction services and equipment are delivered per contract.
• Reviewing change orders for proper classification and documentation.
• Evaluating pricing and conducting field inspections to verify work quality.
• Issuing reports detailing findings and deductions from reviews.
• Conducting final reviews to certify fairness of contract changes and payments.

Job description

Only permanent Associate Project Manager (APM) employees and those that are reachable on the open-competitive list (Associate Project Manager, Exam No. 3110) are eligible to apply.

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

Required

DCAS’ Audit & Compliance Services unit (ACS) resides within the Office of General Counsel. ACS assists management with identifying and prioritizing areas or processes that require attention and audit/review focus by gaining an understanding of the processes and procedures as they currently exist for the Agency’s fourteen (14) lines of service; performing tests of controls to verify whether controls are working as designed; and providing observations and recommendations to improve processes and controls. ACS is also tasked with the coordination of all external audit activities and Agency responses to those audits; the review of required Federal grant reporting; the coordination of the City's Financial and Single Audits; the preparation and review of NYC Comptroller’s Directive 1, the DOI Agency Anti-Corruption Report, and the Agency Internal Control Statement; preparation and reporting of quarterly metrics identified by DOI; and developing and assisting in managing corrective action plans. ACS is also tasked with auditing DCAS program to reimburse Non-Public schools (Local Law 2 of 2016) for allowable costs associated with security guard services to help provide assurance that this program is operating within the stated parameters. In addition to this, ACS conducts in-house audits of DCAS contracted vendors and Requirement Vendor Citywide contracts. DCAS’s Audit & Compliance Services (ACS) consists of the following:

• Engineering Audit,
• Vendor Contract Audits & Risk Management,
• Internal Audit/Risk Management,
• Non-Public Schools Audit & Special Projects,
• External Audit Coordination & Compliance.

ACS’ overall consulting services and audit work adds value to DCAS’s operations and its fourteen (14) lines of service by, controlling risk management, improving quality of performance, efficiency, and cost recovery; decrementing errors and costs, developing policy and procedures, increasing regulatory compliance, bettering management communications and clarity in the form of guidance.

Requirements

The Audit and Compliance Service Unit within the Department of Citywide Administrative Services (DCAS) seeks to hire an Engineering Auditor for its Engineering Audit Operation (EAO). Pursuant to NYC Comptroller’s Directive 7, Engineering Audit is tasked with reviewing and approving all payments and Change Orders for construction and construction-related services (as defined by the Procurement Policy Board Rules) for accuracy and compliance with City requirements prior to payment. Under direction, with latitude to exercise independent judgment and action, the candidates’ duties will include, but not be limited to, the following:

• Ensuring that construction related services and equipment has been delivered and/or performed in compliance with the terms and conditions of the contract.
• Reviewing Change Orders requests against the contract specifications to ensure that they are appropriately classified (e.g., design error, administrative change, etc.) and ensuring that there is sufficient documentation to validate the reason for the classification.
• Evaluating Change Orders to ensure that no other work has been previously performed under the required contract.
• Examining contractors’ pricing by evaluating the separate cost elements data supplied and certified by the vendor.
• Performing field inspections to verify that work is of good quality and has progressed sufficiently to warrant payment requested.
• Performing a final review and analysis of pricing, reimbursable costs; technical trade labor rates; multipliers; overhead factors and other related documents to certify the fairness and reasonable of contract changes.
• Issuing reports detailing any findings and/or deductions that may have resulted from that review.
• In the case of substantial or final payments on construction contracts, determining that the contractor has properly submitted the necessary documents and other submissions prescribed by the contract specifications and requirements or by law in order to enable the agency to process the final payment and release retainage;

The new Engineering Auditor(s) must have prior experience with large-scale construction projects from the design phase through payment processing. In addition, the candidate must be able to critically assess claimed costs for reasonable, necessity and compliance with all contract terms and conditions.

Minimum Qualifications

One year of full-time satisfactory experience in supervising employees performing project management work, such as planning, administering, managing, coordinating, or expediting, on engineering and/or architectural and/or landscape architectural projects, or supervising a construction project with a value of $1,000,000 or more, and either:

• A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or
• A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
• A four-year high school diploma or its educational equivalent plus any combination of college or university education and/or experience described in "1" above to make up the equivalent of five years of education and experience. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) a Master’s degree from an accredited college or university in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Registered Landscape Architect. Where experience which is primarily of a design nature is not acceptable towards meeting the qualification requirements.

In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least one additional year of experience as described in "1" above in a supervisory capacity or have served for at least one year as a project manager for a large and/or complex construction project.

In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least two additional years of experience as described in "1" above in a supervisory capacity or have served for at least two additional years as a project manager for a large and/or complex construction project.

Preferred Skills

• Significant experience in coordinated public project work and implementation according to a defined plan. - Knowledge and prior experience in construction payment processing, Change Order, and Engineering Estimates. - Professional competence in analyzing contract terms and conditions, PPB and other applicable rules and guidance to test auditee compliance. - Strong Reporting writing skills is a must. - Ability to work at a fast pace on individual projects, as well as, supervising and managing a small team to meet tight deadlines. - Knowledge and prior experience using random sampling and extrapolation techniques to estimate error rates across the universe of claims. - Strong communication skills, including oral communication, emails, report writing and presentation skills to serve as a unit representative/liaison within DCAS, externally with other agencies. This includes scheduling and chairing meetings, conduct surveys and field visits. - Demonstrate a record of success in developing audit plans/audit testing and conducting audits which meet or exceed agency objectives and established goals. - Knowledge in auditing, government audit standards and professional ethical guidelines. - Familiarity with Local, State, and Federal rules, agreements and regulations relating to risk and compliance assessments, City Comptroller’s Directives, GAGAS and IIA Standards. - Proficiency in problem-solving, critical thinking and project management with the ability to manage multiple priorities at one time. - Keeping abreast with regulatory changes and industry standards. - Excellent conflict resolution and negotiating skills. - Ability to establish and maintain effective working relationships/partnerships with stakeholders. - Service-orientation mindset.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.