Engineering Administrative Coordinator

Jobtailor; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor is seeking a capable receptionist/secretary to support the Healthcare Facilities team in Los Angeles. The role handles front-desk duties, records management, and coordination of surveys and accreditation activities under the Director of Facilities.

Requirements include a high school diploma, two years in a healthcare office, and certifications (LA Fire Card and ARC) within specified timelines. Strong organizational and confidentiality skills are essential.

Qualifications

• High school diploma or GED required.
• Two years experience in a healthcare office setting is required.
• Current Los Angeles County Fire Card (required within 30 days of hire).
• Assault Response Competency (ARC) (required within 30 days of hire).

Responsibilities

• Performs department receptionist and secretary duties.
• Maintains department records.
• Completes short term project as directed by the Director of Facilities.
• Coordinates efforts for Joint Commission.
• Serves as a liaison between assigned accreditation bodies.
• Coordinates all survey and post survey activities.
• Maintains complete and accurate records.
• Manages and coordinates a variety of department projects, activities, reports, schedules and data collection and management.
• Reviews policies and procedures and makes recommendations.
• Maintains inventory, orders supplies and completes requisitions.
• Reviews purchase requisitions and invoices through the Accounts Payable program.
• Arranges and schedules meetings; coordinates meetings, agenda materials and records meeting minutes.
• Maintains confidentiality of highly sensitive information and abiding by HIPAA/Privacy Breach regulations.
• Maintains and standardizes office procedures.
• Demonstrates prompt and accurate responses to all requests, problems, and questions.
• Performs routine clerical tasks such as filing, sorting, collating, delivering, routing, copying, mailing, etc.
• Operates computer equipment to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material.
• Uses the work order system and generates reports.
• Communicates appropriately and clearly with everyone in/out of HPMC.
• Maintains a good working relationship with all points of contact.

Skills

Interpersonal Skills

Problem-Solving

Attention to Detail

Confidentiality Maintenance

Prompt Response

Education

High School Diploma or GED

Tools

Work Order System

Computer Equipment

Statistical Tables

Meeting Agenda Materials

Job description

• Performs department receptionist and secretary duties
• Maintains department records
• Completes short term project as directed by the Director of Facilities
• Coordinates efforts for joint commission
• Serves as a liaison between assigned accreditation bodies
• Coordinates all survey and post survey activities
• Maintains complete and accurate records
• Manages and coordinates a variety of department projects, activities, reports, schedules and data collection and management
• Reviews policies and procedures and makes recommendations
• Maintains inventory, orders supplies and completes requisitions
• Reviews purchase requisitions and invoices through the Accounts Payable program
• Arranges and schedules meetings; coordinates meetings, agenda materials and records meeting minutes
• Maintains confidentiality of highly sensitive information and abiding by HIPAA/Privacy Breach regulations
• Maintains and standardizes office procedures
• Demonstrates prompt and accurate responses to all requests, problems, and questions
• Performs routine clerical tasks such as filing, sorting, collating, delivering, routing, copying, mailing, etc.
• Operates computer equipment to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material
• Uses the work order system and generates reports
• Communicates appropriately and clearly with everyone in/out of HPMC
• Maintains a good working relationship with all points of contact

Requirements

• High school diploma or GED required
• Two years experience in a healthcare office setting is required
• Current Los Angeles Country Fire Card (required within 30 days of hire)
• Assault Response Competency (ARC) (required within 30 days of hire)

Core Competencies

Demonstrates strong organizational and communication skills while managing department records, coordinating projects, and ensuring compliance with HIPAA regulations. Proficient in clerical tasks and maintaining confidentiality in a healthcare office setting.

Highest-signal resume keywords

• Healthcare Office Experience
• HIPAA Compliance
• Project Coordination
• Records Management
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Clerical Tasks
• Data Collection
• Inventory Management
• Accounts Payable
• Report Generation
• Policy Review
• Meeting Coordination
• Office Procedure Standardization
• Computer Operation
• Requisition Processing

Soft Skills

• Interpersonal Skills
• Problem-Solving
• Attention to Detail
• Confidentiality Maintenance
• Prompt Response

Certifications & Qualifications

• High School Diploma or GED
• Los Angeles County Fire Card
• Assault Response Competency (ARC)

Industry Keywords

• Accreditation Bodies
• Joint Commission
• Healthcare Compliance
• Privacy Breach Regulations

Tools & Technologies

• Work Order System
• Computer Equipment
• Statistical Tables
• Meeting Agenda Materials