Training Coordinator

Jobtailor; Hayward (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a Training Coordinator to manage LMS-based and in-person clinician training across multiple agencies in the Bay Area. The role ensures timely course assignments, roster accuracy, and completion tracking to meet regulatory requirements.

The ideal candidate brings 2+ years in scheduling/training coordination in healthcare, strong Excel skills, and excellent communication. This on-site position requires Bay Area residency and monthly Hayward meetings.

Qualifications

• Associate's degree or equivalent in HR/healthcare admin/education or related field.
• Minimum 2 years in scheduling, training coordination, staffing coordination, or similar logistics-heavy role in healthcare.
• Hands-on LMS administration experience (assigning courses, managing rosters, reporting). HRIS experience a plus.
• Knowledge of healthcare training documentation (HIPAA, in-service hours, competency records).
• Strong Excel skills for tracking logs, schedules and compliance reports.
• Exceptional organizational skills and attention to detail with multiple calendars.
• Bay Area residence with ability to attend monthly team meetings in Hayward.
• Direct experience in home health or hospice operations or education preferred.
• Bilingual English/Spanish or English/Tagalog a plus.

Responsibilities

• Assign and trigger online training courses through the LMS for new hires and clinicians.
• Maintain LMS rosters, course assignments, and due dates; enroll, transfer, deactivate users.
• Monitor training completion, send reminders, escalate non-completion.
• Coordinate clinicians' in-person training, competency check-offs, and skills validations.
• Manage clinical trainers' calendars, session logistics, participant lists, scheduling conflicts, cancellations.
• Confirm rooms, equipment, sign-in sheets, and participant notifications.
• Reschedule no-shows and missed sessions to meet training timelines.
• Record online and in-person training completions and file audit-ready documentation.
• Track 12-hour annual HHA in-service and other discipline-specific obligations.
• Respond to scheduling questions from clinicians.
• Prepare monthly dashboards for the Chief People Officer.
• Communicate training requirements and deadlines to clinicians and supervisors.

Skills

LMS Administration

Training Coordination

Compliance Tracking

Microsoft Excel Proficiency

Healthcare Documentation Knowledge

Exceptional Organizational Skills

Excellent Communication Skills

Attention to Detail

Persistence

Professionalism

Education

Associate's degree in HR/healthcare administration/education or related field

Bachelor's degree preferred

Tools

Learning Management System (LMS)

HRIS

Job description

• Assign and trigger required online training courses through the LMS for new hires and current clinicians.


• Maintain LMS rosters, course assignments, and due dates across all agencies; enroll, transfer, and deactivate users.


• Monitor training completion, send reminders, and escalte persistent non-completion.


• Coordinate clinicians' in-person training sessions, competency check-offs, and skills validations with clinical trainers.


• Manage clinical trainers' calendars, session logistics, participant lists, scheduling conflicts, and cancellations.


• Confirm rooms, equipment, sign-in sheets, and participant notifications.


• Reschedule no-shows and missed sessions to maintain required training timelines.


• Record online and in-person training completion and file audit-ready documentation.


• Track compliance with the 12-hour annual HHA in-service requirement and other discipline-specific obligations.


• Respond to clinicians' training scheduling questions.


• Track completion rates, overdue trainings, no-show rates, and new-hire time-to-completion; prepare monthly dashboards for the Chief People Officer.


• Communicate training requirements and deadlines to clinicians and supervisors.

Requirements

• Associate's degree in human resources, healthcare administration, education, or a related field, or equivalent combination of education and experience.


• Minimum two (2) years of experience in scheduling, training coordination, staffing coordination, or a similar logistics-heavy administrative role, preferably in home health, hospice, or another healthcare setting.


• Hands-on experience administering an LMS or comparable system (assigning courses, managing rosters, running completion reports); experience with an HRIS a plus.


• Working knowledge of healthcare training documentation requirements (e.g., HIPAA, in-service hour requirements, competency records), or the ability to learn them quickly.


• Strong proficiency in Microsoft Excel for tracking logs, schedules, and compliance reports.


• Exceptional organizational skills and attention to detail, with the ability to juggle multiple training calendars, trainer schedules, and deadlines across several agencies.


• Excellent phone and written communication skills, with the persistence and professionalism to follow up with busy field clinicians until trainings are scheduled and completed.


• Must reside in the Bay Area with the ability to attend our monthly team meeting and activities in Hayward.


• Bachelor's degree in a related field preferred.


• Direct experience in home health or hospice operations, education, or quality/compliance preferred.


• Bilingual (English/Spanish or English/Tagalog) a plus.

Core Competencies

Demonstrates expertise in training coordination and logistics management within healthcare settings, with a strong focus on compliance tracking and effective communication. Proficient in utilizing Learning Management Systems (LMS) and Microsoft Excel to manage training schedules and documentation.

Highest-signal resume keywords

• LMS Administration


• Training Coordination


• Compliance Tracking


• Microsoft Excel Proficiency


• Healthcare Documentation Knowledge

ATS Optimization Keywords

Hard Skills

• LMS Administration


• Training Coordination


• Compliance Tracking


• Microsoft Excel Proficiency


• Healthcare Documentation Knowledge

Soft Skills

• Exceptional Organizational Skills


• Excellent Communication Skills


• Attention to Detail


• Persistence


• Professionalism
  

Industry Keywords

• Home Health


• Hospice


• In-Service Requirements


• Competency Records


• HIPAA

Tools & Technologies

• Learning Management System (LMS)


• HRIS