Assistant Commissioners Court Coordinator

Harris County; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Harris County Flood Control District is seeking an Assistant Commissioners Court Coordinator to support Commissioners’ Court agendas and related records. The role emphasizes organizing documents, deadlines, and briefing materials to ensure accuracy, accessibility, and efficient processing in a busy county office.

Responsibilities include coordinating agenda packets and RCA workflow, maintaining RCA records, assisting with public information requests, and collaborating with the Office of County

Qualifications

• High school diploma or GED; preferred bachelor's in related field.
• Experience preparing agenda packets, coordinating agenda submissions, and managing agenda documentation.
• Valid Class "C" Texas Driver’s License.

Responsibilities

• Support preparation of the Commissioners Court agenda and RCA workflow process.
• Maintain and organize approved RCA’s and record final agenda actions in internal District systems.
• Assist Agenda Team with RCA workflow processes and agenda coordination.
• Research, compile, and organize agenda information for briefings.
• Attend and handle RCA and CC Briefing meetings with Executive staff.
• Coordinate with the Office of County Administration for agenda-related questions.
• Crosstrain to provide backup coverage during staff absence or increased workload.

Skills

Organizational skills

Analytical skills

Time management

Written communication

Verbal communication

Discretion

Public Information Act knowledge

Govt documentation standards

Education

High school diploma or GED

Bachelor’s degree in Public Administration or related field

Tools

GovQA

Job description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:

The District is seeking candidates for the Assistant Commissioners Court Coordinator position, which will support the coordination and administration of Commissioners’ Court agendas. This position plays a key role in ensuring information, records, and agenda materials are organized, accurate, accessible, and processed efficiently. Responsibilities include coordinating documents and deadlines, assisting with records retrieval and public information requests, and providing operational support to the Commissioners Court Coordinator and Public Information Officer as needed.

Essential Functions and Duties:

Commissioners Court Support:

• Support the preparation of the Commissioners Court agenda and Request for Court Action (RCA) workflow process, including documenting court requests, retrieving historical records, and gathering supporting documentation for agenda preparation.


• Maintain and organize approved agenda RCA’s and record final agenda actions in internal District systems.


• Support the Agenda Team when needed as backup and support with the agenda and RCA workflow processes.


• Research, compile, and organize agenda information to assist in the preparation of Commissioners Court agenda briefings and facilitate discussion on agenda items.


• Attend and handle RCA and CC Briefing meetings with Executive staff as needed.


• Ability to coordinate with the Office of County Administration for agenda-related questions, clarification, and assistance as needed.


• Ability to work with other personnel and assist with court-related questions or concerns as needed.


• Crosstrain in Commissioners Court agenda and open records processes to provide backup coverage and ensure continuity of operations during periods of staff absence or increased workload.

Open Records Management & Compliance:

• Assist the Public Information Officer and Records Team by processing Public Information Act requests and related records management activities as needed.


• Assist with records retrieval, document organization, and filing of responsive records.


• Maintain records in the Harris County enterprise GovQA system and other applicable document management systems.


• Assist with general administrative and records-related duties to support the Public Information and Records functions as needed.

Additional Responsibilities and Support:

• Attend seminars, conference workshops, and other training programs.


• Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call [phone] or email [e-mail]. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• High school diploma or G.E.D. equivalent from an accredited educational institution

Experience:

• Experience preparing agenda packets, coordinating agenda submissions, and managing agenda-related documentation.

Licensure:

• Valid Class \"C\" Texas Driver’s License

Knowledge Skills, and Abilities:

• Excellent organizational, analytical, and time-management skills.


• Strong written and verbal communication skills with attention to detail.


• Proficient in using databases, spreadsheets, and digital document management tools.


• Skilled in handling sensitive information with a high degree of discretion.


• Knowledge of the Texas Public Information Act and related compliance requirements.


• Familiarity with legal and governmental documentation standards.


• Ability to work independently and collaboratively across departments.

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

Preferred Education:

• Bachelor’s degree in Public Administration, Business Administration, Communication, Legal Studies, or a related field from an accredited college or university

Preferred Experience:

• Minimum of five (5) years of progressive experience in records management, governmental operations, or a related administrative or legal field. (preferred)


• Experience with enterprise records tracking databases or workflow automation tools (preferred)


• Knowledge of Commissioners Court agenda, Request for Court Action (RCA) processes, and related documentation requirements (preferred)

Position Type, Salary:

• Regular | Full-Time


• Salary: To be discussed at interview

Location:

• Executive Support Services - 9900 Northwest Freeway Houston, TX 77092

Physical Demands and Environmental Exposure:

• Occasional stooping, bending, reaching, lifting, and carrying items up to 11 pounds, and occasional lifting of up to 20 pounds.


• Occasional sorting, filing, shelving, and handling of files, documents, books, file drawers, and related materials and equipment required for clerical operations, prolonged sitting for extended periods of time.


• Occasional ascending/descending stairs; occasional driving of a vehicle with automatic controls.


• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.