Engineering Administrative Coordinator

Metra; Chicago (IL); On-site; USD 45,000 - 58,000; Full time

Job summary

Metra is seeking an experienced Engineering Clerk to provide essential administrative support for the Engineering Department in the Chicago area. The role focuses on document handling, scheduling, and confidentiality while supporting investigations and disciplinary actions.

You will coordinate logs, maintain personnel files, and assist with rosters and clerical duties across the department. This is a union position with pay set by the CBA and standard Metra benefits.

Qualifications

• High school diploma or GED.
• Minimum of five years of administrative experience in an office environment.
• Ability to type at least 50 words per minute.
• Working knowledge of standard office procedures and practices.
• Strong customer service and professional communication skills.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communications abilities.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Maintain confidentiality in a fast-paced environment.

Responsibilities

• Coordinate intra-department activities related to employee investigations and disciplinary actions.
• Prepare and distribute required correspondence and documentation.
• Track case status, follow up on outstanding items, and maintain accurate records.
• Schedule and coordinate court reporters and related hearing logistics.
• Update and maintain specific personnel files in accordance with departmental procedures.
• Assist with monitoring contract employee qualification records.
• Assist with maintaining up-to-date logs and notifying leadership of upcoming expirations or missing certifications.
• Assist with managing the bulletin and job award process.
• Assist with maintaining, updating, and distributing Engineering Department seniority rosters.
• Provide clerical and administrative assistance as required to support ongoing departmental operations.
• Coordinates work among other Engineering clerks as needed.
• Fill in for other Engineering clerks as needed.

Skills

Typing 50 wpm

Office procedures

Customer service

Organizational skills

Verbal and written communication

Confidentiality

Time management

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Metra is seeking an experienced Engineering Clerk to provide essential administrative support for the Engineering Department in the Chicago area. The role focuses on document handling, scheduling, and confidentiality while supporting investigations and disciplinary actions.

You will coordinate logs, maintain personnel files, and assist with rosters and clerical duties across the department. This is a union position with pay set by the CBA and standard Metra benefits.