Chief Engineering Clerk PEX

Metra; Chicago (IL); On-site; USD 45,000 - 58,000; Full time

Job summary

Metra is seeking an experienced Engineering Clerk to provide essential administrative support for the Engineering Department in the Chicago area. The role focuses on document handling, scheduling, and confidentiality while supporting investigations and disciplinary actions.

You will coordinate logs, maintain personnel files, and assist with rosters and clerical duties across the department. This is a union position with pay set by the CBA and standard Metra benefits.

Qualifications

• High school diploma or GED.
• Minimum of five years of administrative experience in an office environment.
• Ability to type at least 50 words per minute.
• Working knowledge of standard office procedures and practices.
• Strong customer service and professional communication skills.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communications abilities.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Maintain confidentiality in a fast-paced environment.

Responsibilities

• Coordinate intra-department activities related to employee investigations and disciplinary actions.
• Prepare and distribute required correspondence and documentation.
• Track case status, follow up on outstanding items, and maintain accurate records.
• Schedule and coordinate court reporters and related hearing logistics.
• Update and maintain specific personnel files in accordance with departmental procedures.
• Assist with monitoring contract employee qualification records.
• Assist with maintaining up-to-date logs and notifying leadership of upcoming expirations or missing certifications.
• Assist with managing the bulletin and job award process.
• Assist with maintaining, updating, and distributing Engineering Department seniority rosters.
• Provide clerical and administrative assistance as required to support ongoing departmental operations.
• Coordinates work among other Engineering clerks as needed.
• Fill in for other Engineering clerks as needed.

Skills

Typing 50 wpm

Office procedures

Customer service

Organizational skills

Verbal and written communication

Confidentiality

Time management

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Salary Range

$33.36 - $41.70

Description

This is a Union position. Starting pay rates may vary based on entry rates in the Collective Bargaining Agreement (CBA).

Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

Engineering is responsible for building and maintaining the majority of Metra's fixed assets, such as buildings, stations, bridges, track, electrical, telecommunications and signal systems. The Engineering Department also monitors the condition of and assists in building and maintaining the fixed assets on the freight lines where Metra trains operate. The Engineering Department is divided into two major groups: Capital Projects, and Communications and Maintenance.

Reporting to the Supervisor, Union Positions Administration, the Chief Engineering Clerk provides administrative and clerical support to ensure smooth and efficient operation for the following administrative areas for the Engineering Department:

The primary duties include: Coordinate intra-department activities related to employee investigations and disciplinary actions. Prepare and distribute required correspondence and documentation. Track case status, follow up on outstanding items, and maintain accurate records. Schedule and coordinate court reporters and related hearing logistics. Update and maintain specific personnel files in accordance with departmental procedures. Assist with monitoring contract employee qualification records. Assist with maintaining up-to-date logs and notifying leadership of upcoming expirations or missing certifications. Assist with managing the bulletin and job award process. Assist with maintaining, updating, and distributing Engineering Department seniority rosters. Provide clerical and administrative assistance as required to support ongoing departmental operations. Assist with documentation, data entry, scheduling, file management, and communication tasks and other related duties as assigned. Coordinates work among other Engineering clerks as needed. Fill in for other Engineering clerks as needed.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

Requirements

1. High school diploma or GED.
2. Minimum of five (5) years of administrative experience in an office environment.
3. Ability to type at least 50 words per minute.
4. Working knowledge of standard office procedures and practices.
5. Strong customer service skills, with the ability to communicate professionally with staff at all levels.
6. Excellent organizational skills and attention to detail.
7. Strong verbal and written communications abilities.
8. Basic proficiency with Microsoft Excel, Word, and Outlook.
9. Ability to manage multiple tasks, prioritize work, and meet deadlines.
10. Sound judgement and the ability to maintain strict confidentiality.
11. Ability to work effectively in a face-paced, high-pressure, time sensitive environment

Work hours:

Days of Assignment: MON thru FRI

Rest Days: SAT and SUN

Hours of Assignment: 7:00am to 3:30pm

Meal Period: Noon to 12:30pm

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to [e-mail].

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.