Engineering Admin Assistant

The Pfister Hotel; Milwaukee (WI); On-site; USD 45,000 - 50,000; Full time

Job summary

Pfister LLC in Milwaukee is seeking an Administrative Assistant to support the Engineering Department. You will manage schedules, handle communications, and coordinate with vendors and guests as needed.

This role requires high accuracy, reliability, and proficiency with the Microsoft Office suite. Responsibilities include planning projects, organizing documents, processing requests, and ensuring smooth daily operations within the engineering team.

Qualifications

• Excellent written and verbal communication required.
• Strong organizational abilities.
• Proficient in Excel, PowerPoint, Word, Outlook.
• Typing speed ≥60 words per minute.
• Knowledge of business letters and telephone etiquette.
• High school diploma required.

Responsibilities

• Answers telephone and responds to inquiries, directing callers as needed.
• Plans and executes special projects with management guidance.
• Organizes, files, distributes, faxes, and maintains department operations.
• Acts as liaison with vendors and guests in the manager's absence.
• Performs other duties as assigned.

Skills

Communication skills

Organization skills

Microsoft Office

Typing 60 wpm

Secretarial knowledge

Education

High school diploma

Job description

Description

Job Description

JOB TITLE Administrative Assistant

DEPARTMENT Engineering

SUPERVISOR Chief Engineer

Purpose of Position

Provides administrative and project support to Engineering Department. Continually work towards and support the improvement of engineering services to both guests and associates. Liaison for Chief Engineer to associates, vendors, and guests with regards to all aspects of the engineering operation. This includes maintaining schedules, response to e-mails, and internal and external inquiries.

Essential Functions

1. Answers telephone and responds to caller inquiries. Exercises decision-making skills to direct callers based on requests. Accurately records and distributes messages. Communicates with other hotel associates to relay pertinent information.
2. Plans and executes various special projects with the guidance of management.
3. Organizes, files, distributes, faxes, and other essential functions necessary in the daily department operation. This includes but is not limited to, maintaining department checkbook and purchase orders, confirming orders, receipt of preventive maintenance logs, and distribution of maintenance requests.
4. Acts as liaison with vendors and guests in Managers absence.
5. Performs other duties as assigned.

Manditory Job Requirements

1. Good communication skills, both written and oral
2. Good organization skills
3. Fluent knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook)
4. Ability to input data into a word processor at a minimum rate of 60 w.p.m.
5. Basic secretarial knowledge such as business letters, formats, and telephone etiquette
6. High school diploma required

Equal Opportunity Employer

Salaried Non-Exempt - Salary Range $45,000 - $50,000