Engineering Office Coordinator

Publituris Hotelaria; Myrtle Beach (SC); On-site; USD 17,000 - 22,000; Full time

Job summary

Publituris Hotelaria is seeking an on-site Engineering Department Administrative Assistant in Myrtle Beach to handle essential administrative tasks, answer calls, manage files, and coordinate purchase orders and inventories.

The role requires 1 year of relevant experience, strong communication, and the ability to work independently, with shifts that may include late hours and holidays.

Qualifications

• 1 year of hotel engineering or hotel administrative assistant experience.
• Proficient with Microsoft operating systems.
• Working knowledge of HotSos and BirchStreet is advantageous.
• Excellent communication skills; clear conveyance of information.

Responsibilities

• Answer all incoming telephone calls.
• Keep all files updated and organized.
• Maintain inventory and par stock of materials as required.
• Order materials and supplies as necessary.
• Coordinate and control purchase order system.
• Dispatch and monitor all work orders.
• Participate in department inventories.
• Attend meetings and take minutes.

Skills

Excellent communication skills

Problem solving

Able to work without supervision

Customer service orientation

Tools

HotSos

BirchStreet

Job description

Performs all basic administrative functions in the Engineering department and is responsible for ensuring the efficient operation in accordance with operational standards.

Job Duties & Functions

• Answer all incoming telephone calls.
• Keep all files updated and organized.
• Maintain inventory and par stock of materials as required.
• Order materials and supplies as necessary.
• Coordinate and control purchase order system.
• Dispatch and monitor all work orders.
• Participate in department inventories.
• Attend meetings as necessary and take minutes as required.
• Ensure team employees are at all times, attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Any other duties as required.

Education & Experience

• 1 year of previous hotel engineering or hotel administrative assistant experience Proficient with Microsoft operating systems.
• Working knowledge of HotSos and Birchstreet programs would be highly advantageous, but not a prerequisite.
• Excellent communication skills - must be able to convey information and ideas clearly
• Must be effective in handling problems in the workplace, including anticipating, identifying, preventing and solving problems, as necessary
• Valid and clean driver’s license required A current and clean police record required Able to work without supervision Communicate well with others in a polite, professional and engaging manner Hours of employment will vary and may include hours between 11pm and 7am, 6 days per week including holidays
• Source: Hospitality Online