Engagement & Volunteer Coordinator

Cincinnati Hills Christian Academy; Cincinnati (OH); On-site; USD 24,000 - 36,000; Part time

Job summary

The Cincinnati Hills Christian Academy seeks an Engagement Coordinator to join the Engagement & Events team. This 12-month, part-time role (29 hours/week) reports to the Director of Engagement and is based at the Welcome Center.

You will provide administrative support, help plan events, manage data and volunteers, track budgets and communications, and partner with campus departments to deliver hospitality and mission-driven engagement.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Experience in administrative support, event coordination, volunteer management, customer service, or related fields.
• Strong organizational and logistical planning skills.
• Availability to work occasional evenings and weekends for events.

Responsibilities

• Provide administrative support for Engagement team initiatives, programs, and events.
• Assist in planning and execution of engagement activities aligned with CHCA's mission and annual objectives.
• Maintain and organize records, files, documentation, and event information.
• Support project management efforts by tracking timelines, deliverables, and key milestones.
• Coordinate meeting logistics, schedules, materials, and follow-up communications.
• Assist with budget tracking, expense monitoring, and reporting processes.
• Provide timely evaluation reports and recommendations for continuous improvement.
• Lead volunteer management efforts for Engagement events and initiatives.
• Recruit, train, equip, and support volunteers in alignment with CHCA's mission and values.
• Develop positive relationships with volunteers while maintaining clear expectations and accountability.
• Coordinate volunteer assignments, schedules, communications, and event responsibilities.
• Serve as the primary point of contact for volunteer-related questions and support.
• Recognize and celebrate volunteer contributions to foster long-term engagement.
• Support the planning, coordination of engagement events throughout the year.
• Assist with event logistics, registrations, materials preparation, setup, execution, and follow-up.
• Coordinate event supplies, signage, printed materials, and distribution needs.
• Ensure a welcoming, organized, and high-quality experience for all event participants.
• Support major school events, including Open Houses, Homecoming Festival, receptions, and other engagement opportunities.
• Work collaboratively with campus departments and event stakeholders to ensure successful execution.
• Coordinate printing and production needs for Engagement initiatives and key events.
• Assemble packets, event materials, and communications resources.
• Manage distribution and delivery of event signage and materials across campuses.
• Ensure timely delivery and setup of communications materials for engagement programs and events.
• Support communication efforts through effective coordination and organization of resources.
• Collaborate with CHCA leadership and departments to support engagement goals.
• Build strong internal partnerships to ensure alignment and effective execution of initiatives.
• Support a culture of service, teamwork, and mission-focused engagement throughout the school community.

Skills

Organizational skills

Detail oriented

Communication skills

Team collaboration

Volunteer management

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Database management

Job description

The Cincinnati Hills Christian Academy seeks an Engagement Coordinator to join the Engagement & Events team. This 12-month, part-time role (29 hours/week) reports to the Director of Engagement and is based at the Welcome Center.

You will provide administrative support, help plan events, manage data and volunteers, track budgets and communications, and partner with campus departments to deliver hospitality and mission-driven engagement.