Engagement Administrative Assistant

atheycreek; West Linn (OR); On-site; USD 42,000 - 58,000; Full time

Job summary

Athey Creek is seeking an Administrative Assistant to support the Director of Engagement and Engagement Manager. You will interact with staff, department leads, and congregational members, providing daily administrative help and coordinating meetings, minutes, and reports.

Ideal candidates have 5+ years in office support, excellent writing and communication, and strong proficiency with MacOS, Microsoft Office, and Google Drive.

Qualifications

• Excellent writing, editing, grammar, and verbal communication skills.
• 5+ years of office assistant experience.
• Strong Mac, MS Office, and Google Drive proficiency.
• Be self-directed, able to lead others, and manage projects.
• Schedule- and task-focused; prioritize and complete duties using tracking tools.

Responsibilities

• Participate in weekly staff meetings and events as needed.
• Provide daily administrative support to the Ministry Director and Manager.
• Manage multiple tasks to ensure timely, high-quality results.
• Prepare for meetings, take minutes, and create presentations or spreadsheets on request.
• Assist with expense tracking, budgets, and reimbursements as needed.
• Collaborate with team to ensure successful outcomes of tasks.
• Perform research and project management for strategic initiatives.
• All other duties as assigned by leadership.

Skills

Writing

Editing

Verbal communication

Time management

Multitasking

Prioritization

Leadership

Self-direction

Tools

MacOS

Microsoft Office

Google Drive

Job description

Position Summary

The Administrative Assistant will support both the Director of Engagement and the Engagement Manager in various activities and responsibilities while interacting with staff, department leads, and congregational members.

Required Experience & Knowledge

• Agree to ACC’s doctrinal distinctive and vision as found in our What We Believe/Vision Statement
• Fulfill the character qualifications of a deacon as taught in scripture
• Excellent writing, editing, grammar, and verbal communication skills
• 5+ years of office assistant work experience
• Excellent Mac-based systems, Microsoft Office Suite, and Google Drive skills
• Be self-directed, able to lead others, and manage projects
• Schedule and task-focused; able to prioritize and complete duties using tracking software, lists, etc.
• Quick learner, self-initiator, hardworking, well-organized, adaptable, and healthy assertiveness
• Strong organizational and proficient multitasking skills
• Ability to prioritize, manage multiple tasks, and deliver results under tight deadlines

Duties & Responsibilities

• Participate in weekly staff meetings and special events as needed
• Engage as part of a team with Athey Creek staff, always being edifying to one another
• Provide the Ministry Director and the Ministry Manager with daily administrative support
• Responsible for managing multiple tasks, ensuring they are performed on time and with excellence
• Collaborate with team members as necessary to ensure the successful outcome of tasks
• Prepare for meetings, take meeting minutes as needed, and create presentations and spreadsheets upon request
• Perform research and project management for a variety of strategic projects as assigned
• Assist with expense/budget tracking and reimbursements as needed
• Assist with department’s calendar and administrative needs, including managing the director’s calendar appointments and scheduling meetings
• Performs other duties as assigned by the Ministry Director or Manager
• All other duties as assigned