Enforcement Executive Legal Assistant

State of Ohio; Columbus (OH); On-site; USD 68,000 - 75,000; Full time

Job summary

The State Medical Board of Ohio is seeking an Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division at our Columbus office. This role blends executive administrative work with legal support, ensuring continuity of workflow and coordinating complex enforcement activities.

Ideal candidates balance high-volume, detail-driven tasks, stakeholder communication, and the ability to operate in the Chief's absence while maintaining confidentiality and

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Program Management

Responsibilities

• Serves as a primary liaison between the CEA, enforcement attorneys, investigators, contract attorneys, victim support personnel, and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings, interviews, depositions, and administrative hearings, securing rooms, coordinating court reporters, managing logistics and communications, and creating and maintaining investigator on‑call calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports. Maintains consent agreement tracking tools and board action spreadsheets. Tracks deadlines and performs follow‑up.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials, including victim lists, correspondence, consent agreements, citations, and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys, including bundling evidence, migrating information to SharePoint, and conducting records collection from courts and regulatory agencies.

Skills

Program Management

Records Management

Board and Commission Compliance

Administrative support/services

Compliance Enforcement

Attention to Detail

Collaboration

Customer Focus

Teamwork

Time Management

Job description

The State Medical Board of Ohio is seeking an Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division at our Columbus office. This role blends executive administrative work with legal support, ensuring continuity of workflow and coordinating complex enforcement activities.

Ideal candidates balance high-volume, detail-driven tasks, stakeholder communication, and the ability to operate in the Chief's absence while maintaining confidentiality and