Endoscopy Scheduler - 30 hrs/wk, 1st shift

Blanchard Valley Health System; Findlay (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Blanchard Valley Health System is seeking an organized Scheduling Clerk to support operating room procedures. The role involves coordinating cases, collecting admission information, and ensuring timely anesthesia availability while performing standard clerical tasks.

Candidates should have a high school diploma or GED, knowledge of medical terminology, and experience with scheduling software and Microsoft Office. Excellent communication and patient-focused service are essential.

Qualifications

• High school graduate or GED equivalent.
• Knowledge of medical terminology.
• Able to read and follow instructions in English.
• Knowledge of healthcare environment and patient processing with computerized scheduling software.
• Able to perform clerical tasks (typing, filing, sorting, copying).
• Knowledge of Word, Excel, and other computer programs.
• Strong service-oriented interpersonal and communication skills.
• Ability to provide age-appropriate patient care knowledge per unit policies.

Responsibilities

• Schedules, reschedules and cancels cases as directed.
• Obtains necessary admission information during scheduling procedures.
• Assures anesthesia availability.
• Alerts appropriate personnel when equipment or instrumentation is required.
• Coordinates scheduling with other departments.
• Alerts when scheduling conflicts occur.
• Maintains and communicates block times with surgeons and offices.
• Receives and processes a high volume of calls; transfers as needed.
• Processes data from physician offices to provide complete schedules.
• Maintains office supplies for departmental use.
• Distributes data to correct individuals while maintaining HIPAA confidentiality.
• Provides support to main desk personnel for information and supplies.

Skills

Medical terminology

Interpersonal communication

English reading

HIPAA confidentiality

Education

High school diploma or GED

Tools

Word

Excel

Scheduling software

EMR

Job description

PURPOSE OF THIS POSITION

Supports the functioning of the operating room by scheduling surgical procedures, performing clerical duties, and assisting the professional nursing staff in the delivery of patient care.

Supports the functioning of the operating room by scheduling surgical procedures, performing clerical duties, and assisting the professional nursing staff in the delivery of patient care.

Job Duties/Responsibilities

• Duty 1: Schedules, reschedules and cancels cases as directed.
• Duty 2: Obtains necessary admission information during scheduling procedures
• Duty 3: Assures anesthesia availability
• Duty 4: Alerts the Surgery Manager, Charge Nurse, and/or Specialty Nurse when specific equipment or instrumentation is required.
• Duty 5: Coordinates scheduling as needed with other ancillary departments.
• Duty 6: Alerts the Surgery Manager, Charge Nurse, Anesthesia Personnel and/or Specialty Nurse when a scheduling conflict occurs.
• Duty 7: Assures block times are maintained and/or released for surgeons and communicates effectively with the Surgeon offices.
• Duty 8: Receives and processes heavy volume of incoming calls.Transfer calls appropriately.
• Duty 9: Ability to process data from physician offices to provide complete and accurate schedules utilized throughout the hospital.
• Duty 10: Maintains office supplies in a cost-effective manner to ensure adequate quantities for departmental use.
• Duty 11: Collects and distributes data to the correct individuals and departments while maintaining HIPPA confidentiality.
• Duty 12: Provides support services to main desk personnel for continuous flow of information and supplies.

Required Qualifications

• High school graduate or GED equivalent
• Knowledge of medical terminology
• Able to read and follow instructions in English
• Knowledge of the health care environment and patient processing with computerized scheduling software.
• Able to perform clerical skills such as typing, filing, sorting and copying, etc.
• Knowledge of computer programs (Word, Excel, etc.)
• Positive service-oriented interpersonal and communication skills required.
• Individual must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served on his/her assigned unit/department. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient status.Must be able to interpret the appropriate information needed to identify each patient’s requirements relative to their age-specific needs and to provide the care needed as described in the area’s policies and procedures.

Preferred Qualifications

• Medical clerical experience
• EMR experience.

PHYSICAL DEMANDS

This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting and standing. The associate must help transport patients and be able to lift 50 pounds or more. The individual must have excellent eye-hand coordination with the ability to grasp, push and pull, have fine fingers dexterity and manipulation. The associate must be able to reach work above the shoulders. This position requires corrected vision and hearing in the normal range. The associate must have excellent verbal skills to communicate with patients, physicians, and co-workers.

• This position is classified “at risk” for possible occupational exposure to blood borne pathogens (HBV, HIV, etc.)