End-to-End University Events Marketing Coordinator

Confluent Health; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

Confluent Health, LLC seeks an Events Marketing Coordinator to independently plan and execute university-partner events, ensuring timely delivery and alignment with enrollment goals. You will manage timelines, vendors, and on-site execution while collaborating with marketing teams to maintain brand standards.

This hands-on role requires strong attention to detail, sound judgment, and the ability to manage multiple events simultaneously, with occasional travel for on-site duties.

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, or related field; or equivalent experience.
• 2+ years in event marketing, marketing coordination, or project coordination roles.
• Ability to independently manage event execution with minimal supervision.
• Strong organizational and time-management skills with the ability to prioritize deadlines.
• High attention to detail and follow-through.
• Strong communication and interpersonal skills.
• Ability to exercise sound judgment within defined objectives and guidelines.
• Willingness to travel occasionally for on-site execution.
• Familiarity with project management tools and basic budget tracking.

Responsibilities

• Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives.
• Own event timelines, task lists, and deliverables aligned to program and enrollment goals.
• Make day-to-day execution decisions within defined scope, budget, and guidelines.
• Proactively identify risks or gaps and resolve execution issues as they arise.
• Coordinate all event logistics including registration, materials, shipping, travel support, and on-site needs.
• Manage vendor communications related to venues, catering, A/V, and event services.
• Ensure all logistics are confirmed, documented, and executed accurately.
• Serve as the primary operational point of contact for assigned events.
• Provide direction for on-site execution for assigned events, including setup, coordination, and breakdown.
• Serve as a point of contact for university partners, vendors, and internal teams during events.
• Ensure university partner branding and presentation standards are followed across signage and materials.
• Troubleshoot real-time issues to ensure a smooth event experience.
• Coordinate with Product Marketing, Creative, and Channel teams to ensure event assets are delivered accurately and on time.
• Align event execution with broader marketing campaigns and recruitment initiatives.
• Communicate status updates, needs, and timelines clearly to stakeholders.
• Track event expenses, invoices, and budget usage for assigned events.
• Coordinate ordering and inventory management of event materials and promotional items.
• Document event plans, timelines, and execution learnings to support repeatability.
• Support post-event follow-up, lead handoff, and reporting processes.
• Participate in event retrospectives and apply learnings to future execution.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Judgment

Teamwork

Travel readiness

Education

Bachelor’s degree in Marketing/Communications/Event Management

Equivalent experience

Tools

Project management tools

Budget tracking

Job description

Confluent Health, LLC seeks an Events Marketing Coordinator to independently plan and execute university-partner events, ensuring timely delivery and alignment with enrollment goals. You will manage timelines, vendors, and on-site execution while collaborating with marketing teams to maintain brand standards.

This hands-on role requires strong attention to detail, sound judgment, and the ability to manage multiple events simultaneously, with occasional travel for on-site duties.