EMS System Administration Coordinator

BJC HealthCare; Belleville (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Tuition assistance

Paid time off

Job summary

Memorial Hospital Belleville is seeking an organized, detail-oriented EMS System Administration Coordinator to support the operational and administrative functions of our EMS System. This role relies heavily on Microsoft Office and other electronic systems to support EMS licensure, credentialing, and training activities.

The position serves as the primary contact for EMS providers, agencies, and stakeholders, ensuring efficient coordination of meetings, distribution of minutes, and compliance

Qualifications

• High School Diploma or GED required.
• 2–5 years of relevant administrative or EMS support experience.
• EMR certification is required.
• Associate or Trade School Equivalency preferred.
• EMT licensure may be preferred depending on role.

Responsibilities

• Procure, store, inventory, and distribute pre-hospital supplies.
• Review patient care reports and prepare redacted reports for peer review meetings.
• Coordinate EMS provider training and certification documentation using electronic systems.
• Serve as primary contact for EMS agencies, providers, and stakeholders.
• Maintain accurate records and distribute meeting minutes, policy updates, and reports.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Multitasking

Education

High School Diploma or GED

Associate or Trade School Equivalency

Tools

EMS licensing systems

Job description

Additional Information About the Role

Memorial Hospital Belleville is seeking an organized, detail-oriented, and collaborative EMS System Administration Coordinator to support the operational and administrative functions of our Emergency Medical Services (EMS) System. This is a highly administrative position that requires organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. The EMS System Administration Coordinator will spend a significant portion of their time utilizing Microsoft Office applications and other electronic systems to support EMS operation

• Flexible start time between 7am-8am
• Mon-Fri
• No Holidays
• 2 Weekends per year

Overview

Memorial Hospital Belleville is an acute care hospital offering medical and surgical services plus critical and emergency care including Children’s at Memorial for pediatric emergency care. It provides patients a full complement of diagnostic and treatment services as well as heart and vascular care. Memorial, offering medical and surgical services plus critical care, is an accredited Chest Pain Center with PCI by the Society of Cardiovascular Patient Care and is designated as an Acute Stroke Ready Hospital by the Illinois Department of Public Health. In addition, Memorial Belleville recently was accredited by the American College of Radiology as a designated Lung Cancer Screening Center. Since 2008, it has been designated as a Magnet®-recognized organization for nursing excellence by the American Nurses Credentialing Center.

Memorial Hospital Shiloh, a 94-bed, all-private suite hospital was recognized with Magnet status in 2018 and provides emergency care, labor & delivery, nursery, medical and surgical services plus critical care.

Preferred Qualifications

Role Purpose

This role provides comprehensive administrative support to the EMS System Manager in overseeing the operational and administrative aspects of the Emergency Medical Services (EMS) System. This role serves as the primary point of contact for EMS providers, agencies, and stakeholders, ensuring efficient coordination of licensing, credentialing, training, and compliance activities across the service area.

Responsibilities

• Procures, stores, inventories, and distributes pre-hospital patient care supplies and pharmaceuticals (including narcotics).
• Reviews pre-hospital patient care reports and prepares redacted reports for peer review meetings. Assists the EMS System Manager in developing and implementing administrative procedures, policies, and quality assurance measures to enhance the efficiency and effectiveness of the EMS System.
• Coordinates EMS provider training and education, including class registrations, course materials, certifications, and compliance documentation. While using automated/electronic systems to manage pre-hospital provider licensure and certifications.
• Serves as the primary point of contact for EMS agencies, providers, and stakeholders, responding to inquiries, disseminating information, and coordinating meetings and events.
• Maintains accurate records, prepares reports, and ensures the timely distribution of meeting minutes, policy updates, and other relevant communications. Types and distributes memos, correspondence and reports and composes documents as needed.

Minimum Requirements

Education

• High School Diploma or GED

Experience

• 2-5 years

Licenses & Certifications

• EMR

Preferred Requirements

Education

• Associate or Trade School Equi

Experience

• 5-10 years

Licenses & Certifications

• EMT - applicable state

Benefits and Legal Statement

BJC Total Rewards

At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance* paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

To learn more, go to our Benefits Summary.

*Not all benefits apply to all jobs

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer