EMS Supply Specialist - Evening Shift

smhems; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

smhems in San Antonio, TX is seeking an EMS Supply Specialist to manage distribution and inventory of medical supplies for emergency services. You will stock, restock, and verify bags and equipment, ensuring readiness and no expired items.

The role requires an EMT, high school diploma, and strong attention to detail. You will use barcode scanners, maintain clean supply rooms, and assist with inventory accuracy and timely restocking.

Qualifications

• EMT experience and knowledge of medical equipment and terminology.
• Strong oral and written instruction abilities.
• Proficient computer literacy to update inventory systems.
• Excellent time management and punctuality.
• Ability to multi-task and stay calm under pressure.

Responsibilities

• Maintain the main supply room by cataloging goods and restocking supply bins when needed.
• Verify inventory accuracy between physical counts and the EMS computer system.
• Restock medical bags to ensure correct items and non-expired supplies.
• Train staff on using portable barcode scanners in the supply room.
• Assist Logistics Manager with daily tasks and other duties as assigned.
• Sign In / Out narcotic safes and log usage in the tracking spreadsheet.
• Prepare for expiring items and timely reorders to avoid shortages.

Skills

Oral & Written Instructions

Instructional Effectiveness

Computer Literacy

Time Management & Punctuality

Work Ethic & Behavior

Multi-Tasking

Education

High school diploma or GED

Job description

Location: San Antonio, TX

Schedule: Full-­Time: 4 PM - 12 AM | In-Person

POSITION SUMMARY

The EMS Supply Specialist plays a crucial role in the organizations' ability to function efficiently and seamlessly daily by managing the distribution and inventory of supplies and equipment for emergency medical services. The EMS Supply Specialist is a great asset to all ambulance personnel and their ability to have the needed and required medical supplies and equipment so they can perform their duties without delay. This role is important by ensuring that all medical bags are stocked correctly and free from expired medications and supplies. The EMS Supply Specialist also ensures that the supply room has adequate supplies that are required for the organization to maintain and operate successfully and effectively.

KEY RESPONSIBILITIES

• Maintain the main supply room by cataloging goods and restocking supply bins when needed. This ensures that ambulance personnel always have the items they need at their disposal.
• Maintain inventory of the Bulk Supply room to verify that items are available in overflow. Having overflow stock is important if items that were ordered do not arrive in a timely manner, ensuring that we still have adequate counts.
• Board ambulances, as available, to assist with restocking, securing, organizing, and removal of overstock items. This allows for better organization, readiness, and ambulances that aren't carrying unnecessary overstocked supplies.
• Restocks medical bags to ensure appropriate items and correct quantities of items are present and not expired. This allows ambulance personnel to be confident that they have what they need and help improve response times.
• Keep all supply rooms, field bags, and units free from expired items. Discard any expired items properly and maintain the restock of the expired items.
• Prepare for any substantial items expiring that require an immediate and or timely order to restock. Being prepared for upcoming expiring items is important for ordering purposes if a delay in shipping / receiving needed items occurs.
• Verify that virtual and physical inventory matches. The inventory management program must match what is in stock. Sometimes these numbers do not match. Physical counts on supply item quantities need to be performed and adjusted in the inventory program so that correct items and quantities are ordered and accounted for.
• Place orders as needed for the items to be restocked.
• Ensure the equipment and supply rooms are clean and free of hazards.
• Train employees in how to properly remove supplies from inventory using the portable barcode scanners located within the supply room.
• Assist with cabinet tagging and inventory of units.
• Assist Logistics Manager with any other daily tasks that may need to be performed related to this position.
• Sign In / Out narcotic safes & keys. Replacing & correctly logging used narcotics and replacement meds into Teams Narcotic Usage spreadsheet.
• Be accessible to run spike calls with ODS if the need arises.
• Perform other duties as assigned. At times, other company-related duties or tasks may need to be performed.

QUALIFICATIONS

Education

• High school diploma or GED

Experience

• Experience as an EMT
• Knowledge of medical equipment and terminology

Core Competencies

• Oral & Written Instructions - The EMS Supply Specialist must be able to understand and follow oral and written instructions.
• Instructional Effectiveness - Comprehend and make references from written materials such as operations manuals and day-to-day supply room manuals.
• Computer Literacy - Enter data or information into a terminal, PC or other keyboard device to update information in the EMS Computer-Aided Inventory program system.
• Time Management & Punctuality - Candidates must have the ability to be punctual and reliable.
• Work Ethic & Behavior - Positive upbeat attitude, enthusiastic and compassionate.
• Multi-Tasking - Strong ability to multi-task and maintain composure during times of stress

PREFERRED QUALIFICATIONS

• 1-2 years of prior work history in logistics or inventory management

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

PHYSICAL DEMANDS

This position requires the ability to perform the following essential physical functions, with or without reasonable accommodation:

• Lift/carry up to 50 lbs occasionally

WORKING CONDITIONS

Working conditions are in an office environment and are subject to sitting, standing, or walking for long periods of time.