EMS Hazards Programs Operations & Budget Coordinator

Barry University; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Paid time off

Job summary

Barry University is seeking an Administrative and Office support professional for the EMS Academy to manage invoicing, budgeting, and course scheduling for EMT, Paramedic, Fire, and EMA offerings.

The role includes registering students, supporting faculty and the Program Director, and coordinating with multiple campus units to ensure policy compliance and smooth operation of Hazards programs.

Qualifications

• High School Diploma required; Bachelor’s degree preferred.
• 3–5 years of administrative support experience.
• Strong budgeting and financial management skills.
• Ability to plan and organize major events and manage projects.

Responsibilities

• Assist with start-of-term processes and class scheduling.
• Manage data input for class offerings in the student system.
• Coordinate with cashier’s office, registrar, financial aid, and admissions.
• Assist in budget management and act as budget preparer for the area.
• Handle invoices, payments, and cost center reporting.
• Prepare requisitions, purchase orders, and supplier contracts via Workday.
• Maintain data integrity and support department reporting and analysis.
• Provide documentation and information to support DOE compliance.
• Greet visitors and schedule meetings; respond to inquiries promptly.

Skills

Administrative support

Budget management

Budget reporting

Data entry

Scheduling

Customer service

Education

High School Diploma

Bachelor’s degree preferred

Tools

Workday

Colleague

Salesforce

Microsoft Office

Job description

Barry University is seeking an Administrative and Office support professional for the EMS Academy to manage invoicing, budgeting, and course scheduling for EMT, Paramedic, Fire, and EMA offerings.

The role includes registering students, supporting faculty and the Program Director, and coordinating with multiple campus units to ensure policy compliance and smooth operation of Hazards programs.