EMR & Transportation Coordinator

Saba Health Care; Oakwood (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive wages

401(k) plan with employer match

Professional development opportunities

Job summary

Saba Health Care is seeking an Electronic Medical Records Specialist to maintain accurate, secure resident charts and coordinate appointments and transport. You will manage transfers of physical records with care and ensure compliance with HIPAA and facility standards.

In this role you will scan documents, track signatures, and collaborate with Legal, Billing, and care teams to support seamless reimbursements and resident care.

Qualifications

• High school diploma or equivalent (Associate’s degree in Health Information or related field preferred).
• Previous experience in medical records or health information management, ideally in long-term care or skilled nursing
• Strong understanding of HIPAA and other privacy regulations
• Excellent organizational skills and meticulous attention to detail
• Proficiency with EMR systems and Microsoft Office Suite
• Professional demeanor and a commitment to exceptional resident care

Responsibilities

• Maintain and update resident charts in the electronic medical records system
• Scan paper documents into electronic charts and organize records for easy retrieval
• Track and follow up with physicians to obtain required signatures, including Medicare certifications and re-certifications
• Release protected health information only according to regulations and facility policy
• Safeguard records against loss, damage, or unauthorized access
• Assist residents or their representatives with chart reviews, in compliance with legal and facility guidelines
• Process and track external medical record requests, coordinating with Legal and Billing as needed
• Collaborate with the Billing department to supply documentation for reimbursement
• Coordinate and schedule resident medical appointments, ensuring timely follow-up and reminders
• Arrange transportation for residents to off-site medical appointments or record transfers
• Coordinate transportation and courier services for physical record transfers to other facilities, legal offices, or audit teams
• Perform additional duties as assigned to support the health information team

Skills

Attention to detail

Communication skills

Organizational skills

Education

Associate’s degree in Health Information or related field

High school diploma or equivalent

Tools

EMR systems

Microsoft Office Suite

Job description

Saba Health Care is seeking an Electronic Medical Records Specialist to maintain accurate, secure resident charts and coordinate appointments and transport. You will manage transfers of physical records with care and ensure compliance with HIPAA and facility standards.

In this role you will scan documents, track signatures, and collaborate with Legal, Billing, and care teams to support seamless reimbursements and resident care.