EMR & Pre-Op Records Coordinator

Universal Community Health Center; Los Angeles (CA); On-site; USD 29,000 - 40,000; Full time

Job summary

Universal Community Health Center seeks a Medical Records Care Coordinator to ensure efficient management and accessibility of medical records essential for patient care and administrative processes.

Reporting to the COO, the coordinator will access third-party portals, manage EMR updates, schedule pre-op clearances, and facilitate communication between patients, providers, and specialists. Strong HIPAA-compliant communication and organization are essential.

Qualifications

• Requires HS diploma; prefer Bachelor's in healthcare administration or related field.
• Experience in healthcare administration or coordination.
• Knowledge of regulatory requirements and patient privacy standards.
• Ability to work independently and in a team.
• Strong organizational and communication skills.

Responsibilities

• Access third-party portals to obtain medical records for pre-op clearance.
• Monitor and respond to medical records email for requests.
• Upload documents into EMR and assign to PCP.
• Obtain pathology reports and attach to imaging orders in EMR.
• Create and update diagnostic imaging orders and prioritize as needed.
• Maintain patient admission tracking log.
• Provide Release of Information forms to patients.
• Coordinate pre-op clearances and scheduling with patients and providers.
• Follow up with providers and patients to obtain missing records.
• Schedule post-op appointments and share notes with PCPs.
• Fax records to specialists after pre-op requirements are met.
• Obtain MD signatures for pre-op clearance when required.
• Communicate status updates to patients and providers.
• Educate staff on requesting records from vendors.

Skills

EHR management

Medical terminology

HIPAA compliance

Data entry

ROI processing

Insurance verification

Medical billing

CPT coding

HCPCS coding

Microsoft Office

Education

Bachelor's degree in healthcare administration or related field

Tools

Epic Systems

Cerner

Microsoft Office

Job description

Universal Community Health Center seeks a Medical Records Care Coordinator to ensure efficient management and accessibility of medical records essential for patient care and administrative processes.

Reporting to the COO, the coordinator will access third-party portals, manage EMR updates, schedule pre-op clearances, and facilitate communication between patients, providers, and specialists. Strong HIPAA-compliant communication and organization are essential.