EMR Coordinator

Solaris Health Holdings LLC; Saint Clair Shores (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Solaris Health Holdings LLC is seeking an EMR Coordinator to coordinate and monitor patient medical record requests, ensuring records are compiled and maintained in accordance with legal and regulatory requirements.

The role includes maintaining health record indexes and retrieval systems, entering demographic and clinical data, releasing information per regulations, and upholding HIPAA standards across all activities to support care quality and compliance.

Qualifications

• Requires critical thinking and strong written/verbal communication.
• Effective time management and multi-tasking abilities.
• Proficiency in Microsoft Office and ability to learn new software.
• HIPAA compliance and patient confidentiality knowledge.

Responsibilities

• Protects the security of medical records to ensure confidentiality.
• Reviews records for completeness, accuracy, and regulatory compliance.
• Retrieves patient medical records for physicians and staff.
• Releases information to persons or agencies according to regulations.
• Maintains health record indexes or storage/retrieval systems.
• Enters demographic and clinical data into systems.
• Compiles medical records for documentation, research, and cost control.
• Processes legal requests and produces requested records within timelines.
• Adheres to HIPAA and company policies.

Skills

Critical thinking

Time management

Communication skills

Organization

Customer service

Microsoft Office

HIPAA compliance

Education

High School diploma or equivalent

Tools

None

Job description

Description

GENERAL SUMMARY

An EMR Coordinator is responsible for both coordinating and monitoring the processing of patient medical record requests. The EMR Coordinator is responsible for compiling, processing, and maintaining medical records consistent with company legal and regulatory requirements. In addition,the EMR Coordinator will process, maintain compile, and report patient information for health requirements and standards in a manner consistent with the healthcare industry's numerical coding system.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• Protects the security of medical records to ensure that confidentiality is maintained.
• Reviews records for completeness, accuracy, and compliance with regulations.
• Retrieves patient medical records for physicians, technicians, or other medical personnel.
• Releases information to persons or agencies according to regulations.
• Plans, develops, maintains, or operates a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
• Enters data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment.
• Compiles and maintains patients' medical records to document conditions and treatment and provide data for research, cost control, and care improvement efforts.
• Processes and prepares business or government forms.
• Processes patient admission or discharge documents.
• Assigns the patient to diagnosis-related groups (DRGs) using appropriate computer software.
• Processes legal requests and produces requested records within the expected time frame.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Requires critical thinking. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Effective time management.
• Excellent written and verbal communications skills.
• Highly organized, detailed, and multi-task oriented, with the ability to balance priorities.
• Exceptional customer service skills with an ability to interact in a professional and friendly manner with end users at all levels within the organization.
• Proficient in Microsoft Office applications, with aptitude to learn new software and systems.
• Complies with HIPAA regulations for patient confidentiality.

EDUCATION REQUIREMENTS

• High School diploma or equivalent required.

EXPERIENCE REQUIREMENTS

• 1-2 years of relevant experience.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%