Call Center Patient Representative

Solaris Health Holdings LLC; Tallahassee (FL); On-site; USD 19,000 - 25,000; Full time

Job summary

Solaris Health Holdings LLC in Florida is seeking a Call Center Patient Representative to answer phones, schedule appointments, and handle patient information with accuracy and care.

Responsibilities include entering demographics, verifying insurance, registering new patients, and responding to inquiries while upholding HIPAA standards and EMR usage. Prior healthcare office experience is preferred.

Qualifications

• High School diploma or equivalent required.
• Experience in a busy medical office preferred.
• Knowledge of HIPAA and patient confidentiality.

Responsibilities

• Answer phones promptly and professionally.
• Schedule patient appointments and manage calendar.
• Enter and update patient demographic information in the system.
• Verify and update patient insurance information.
• Register new patients and handle patient messages.
• Assist patients and respond to inquiries with empathy.
• Follow HIPAA and organizational policies.

Skills

Multitasking

Customer service

Attention to detail

Verbal communication

HIPAA compliance

EMR knowledge

MS Office

Education

High School Diploma or Equivalent

Tools

EMR systems

Microsoft Office

Job description

Description

GENERAL SUMMARY

The Call Center Patient Representative answers phones promptly and professionally, and is responsible for scheduling patient appointments, entering and updating patient demographic information, and verifying insurance information.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

• Responsible for acquiring critical demographic, financial, medical and insurance information from patients in a professional, courteous, caring and compassionate atmosphere.
• Answers telephones in a professional manner.
• Schedules appointments.
• Takes messages for patients using electronic medical records.
• Verifies and updates patient demographic information.
• Registers new patients.
• Addresses patient requests and inquires.
• Resolves patient concerns.
• Returns calls as necessary.
• Updates registration and insurance information for existing patients.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Adept at multitasking.
• Customer-oriented with ability to remain calm in difficult situations.
• Detail-oriented.
• Excellent verbal and written communication skills.
• Knowledge in healthcare systems operations such as EMR.
• Skill in using computer programs and applications including Microsoft Office.
• Complies with all health and safety policies of the organization.
• Complies with HIPAA regulations for patient confidentiality.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.

EXPERIENCE REQUIREMENTS

• Previous experience in a busy medical office preferred.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%