Employer Specialist and Office Manager

The Cooper Union; New York (NY); On-site; USD 74,000 - 76,000; Full time

Job summary

The Cooper Union is seeking an Employer Specialist and Office Manager to guide services for the Center for Career Development, focusing on employer relations, logistics, and technology management. This unionized, full-time role reports to the Director of Career Development.

Responsibilities include managing on-campus recruiting, organizing job and internship fairs, maintaining the job board and scheduler, and tracking outcomes to inform strategy.

Qualifications

• Masters degree preferred.
• 3-5 years of experience in career development and/or recruitment.
• Organizational, operations, and marketing experience.
• Familiarity and expertise in office operations including managing computer programs, troubleshooting tech issues, and streamlining processes.

Responsibilities

• Engage with employers, nonprofits, recruiters, hiring managers, and associations to grow outreach.
• Maintain and build relationships with employers in current and new industries.
• Manage two job & internship fairs (in-person/virtual) from creation to closure.
• Oversees on-campus recruiting activities including interviews, info sessions, and resume collections.
• Monitor workplace trends to guide strategic recruitment planning.
• Oversee the Career Development online job board and appointment scheduler 12twenty.
• Co-manage The Professional Development Fund including student reviews and reimbursements.
• Partner with Director and Administrative Manager for Student Affairs on department budget tracking.
• Track outcomes such as placement data and employer engagement.
• Develop technology systems for better communication and workflow.
• Assist with annual projects and update career resources.
• Coordinate Career Center student employment process including hiring and supervision of student employees.
• Review and process student interns payroll per payroll schedule.
• Update Career Center website.
• Represent the Career Center at internal and external events.

Skills

Employer relations

Event coordination

Logistics management

Technology management

Communication

Education

Master's degree preferred

Tools

12twenty

Job description

Employer Specialist and Office Manager

DEPARTMENT

Student Affairs, Center for Career Development

REPORTS TO

Director of Career Development

TYPE

Full-time, Non-exempt, Union, Rate: annualized $74,000-$76,000

JOB SUMMARY

Provides guidance and structure for a range of services offered by the Center for Career Development, with a primary focus in employer relations, logisitics, and technology management.

KEY RESPONSIBILITIES

• Engage with existing and potential constituencies including, but not limited to, employers, nonprofit organizations, recruiters, hiring managers, and professional associations to ensure consistent engagement and to grow outreach efforts.
• Maintain and build relationships with employers in relevant, and new industries.
• Manage two job & internship fairs (in-person/virtual) from creation to closure including coordinating logistics, and marketing.
• Oversees on-campus recruiting activities including on-campus interviews, information sessions, and resume collections, with emphasis on recruitment.
• Monitor workplace/industry trends to guide strategic recruitment planning.
• Helps oversee the Career Development online job board and appointment scheduler 12twenty, including verification and registration of students/alumni, events, employers, jobs, and metrics.
• Co-manage The Professional Development Fund, including the student application reviews and process reimbursement request, etc.
• Partner with Director and Administrative Manager for Student Affairs to assist in department budget tracking.
• Track outcomes such as placement data for full-time job/internships, job & internship fair, post-baccalaureate programs, and employer engagement.
• Develop technology systems that ensure integration and efficiency of communication, information management, and workflow for both students and employers.
• Assist with annual projects and update career resources.
• Coordinate Career Center student employment process including hiring and supervision of student employees.
• Review and process student interns and federal student worker payroll in accordance with payroll schedule.
• Update Career Center website.
• Represent the Career Center as needed for internal and external events.
• Other related duties as needed or assigned.

SKILLS/REQUIREMENTS

• Support the Center for Career Development goals and objectives by remaining flexible and adjusting services to meet requirements.
• Demonstrate a genuine commitment to diversity and student hiring.
• Work in a professional manner to represent Career Development and Student Affairs and maintain the confidentiality of sensitive issues and records.

EDUCATION AND EXPERIENCE

• Masters degree preferred.
• 3-5 years of experience in career development and/or recruitment.
• Organizational, operations, and marketing experience.
• Familiarity and expertise in office operations including managing computer programs, troubleshooting any tech related issues, and streamlining processes.

This is a unionized position.

The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.