Employer Specialist and Office Manager

The Cooper Union for the Advancement of Science and Art; New York (NY); On-site; USD 74,000 - 76,000; Full time

Job summary

The Cooper Union for the Advancement of Science and Art is seeking an Employer Specialist and Office Manager to lead employer relations, logistics, and technology management within the Center for Career Development. This is a unionized, full-time position reporting to the Director of Career Development.

Responsibilities include coordinating career fairs, on-campus recruiting, and maintaining the job board and scheduling system (12twenty).

Qualifications

• Flexibility in adapting services to meet changing requirements.
• Demonstrated commitment to diversity and inclusive student hiring.
• Professional demeanor and ability to maintain confidentiality of sensitive information.

Responsibilities

• Engage with employers, nonprofits, recruiters, and associations to grow outreach.
• Maintain and build relationships with employers in current and new industries.
• Plan and run two job and internship fairs (in-person/virtual) from start to finish.
• Oversee on-campus recruiting activities including interviews, info sessions, and resume collections.
• Monitor industry trends to guide recruitment planning.
• Manage Career Development online job board and appointment system (12twenty) incl. verification and registration.
• Collaborate on budget tracking with Director and Administrative Manager.

Skills

Flexibility in service delivery

Diversity commitment

Professional conduct and discretion

Education

Masters degree preferred

Job description

Employer Specialist and Office Manager

DEPARTMENT

Student Affairs, Center for Career Development

REPORTS TO

Director of Career Development

TYPE

Full-time, Non-exempt, Union, Rate: annualized $74,000-$76,000

JOB SUMMARY

Provides guidance and structure for a range of services offered by the Center for Career Development, with a primary focus in employer relations, logisitics, and technology management.

KEY RESPONSIBILITIES

• Engage with existing and potential constituencies including, but not limited to, employers, nonprofit organizations, recruiters, hiring managers, and professional associations to ensure consistent engagement and to grow outreach efforts.
• Maintain and build relationships with employers in relevant, and new industries.
• Manage two job & internship fairs (in-person/virtual) from creation to closure including coordinating logistics, and marketing.
• Oversees on-campus recruiting activities including on-campus interviews, information sessions, and resume collections, with emphasis on recruitment.
• Monitor workplace/industry trends to guide strategic recruitment planning.
• Helps oversee the Career Development online job board and appointment scheduler 12twenty, including verification and registration of students/alumni, events, employers, jobs, and metrics.
• Co-manage The Professional Development Fund, including the student application reviews and process reimbursement request, etc.
• Partner with Director and Administrative Manager for Student Affairs to assist in department budget tracking.
• Track outcomes such as placement data for full-time job/internships, job & internship fair, post-baccalaureate programs, and employer engagement.
• Develop technology systems that ensure integration and efficiency of communication, information management, and workflow for both students and employers.
• Assist with annual projects and update career resources.
• Coordinate Career Center student employment process including hiring and supervision of student employees.
• Review and process student interns and federal student worker payroll in accordance with payroll schedule.
• Update Career Center website.
• Represent the Career Center as needed for internal and external events.
• Other related duties as needed or assigned.

SKILLS/REQUIREMENTS

• Support the Center for Career Development goals and objectives by remaining flexible and adjusting services to meet requirements.
• Demonstrate a genuine commitment to diversity and student hiring.
• Work in a professional manner to represent Career Development and Student Affairs and maintain the confidentiality of sensitive issues and records.

EDUCATION AND EXPERIENCE

• Masters degree preferred.
• 3-5 years of experience in career development and/or recruitment.
• Organizational, operations, and marketing experience.
• Familiarity and expertise in office operations including managing computer programs, troubleshooting any tech related issues, and streamlining processes.

This is a unionized position.

The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

Founded by inventor, industrialist and philanthropist Peter Cooper in 1859, The Cooper Union for the Advancement of Science and Art offers education in art, architecture and engineering, as well as courses in the humanities and social sciences.

From its beginnings, Cooper Union was a unique institution, dedicated to founder Peter Cooper's proposition that education is the key not only to personal prosperity but to civic virtue and harmony.