Employee Onboarding Specialist / Coordinator

Randstad USA; Nesbit (MS); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA is seeking an on-site Employee Onboarding Specialist / Coordinator to manage a high-volume onboarding process for 1099 contract electricians supporting a major industrial facility project.

You will guide candidates through pre-employment compliance, ADP paperwork, drug screening, and identity verification, ensuring they are cleared, badged, and ready to work on day one. This is an on-site role with no remote option.

Qualifications

• Hands-on onboarding/payroll experience using ADP.
• Direct experience with First Advantage for background checks and drug screening.
• Coordination of occupational drug screenings with chain-of-custody processes.
• Background working with blue-collar professionals, skilled trades, or construction personnel.

Responsibilities

• Provide step-by-step onboarding support to 1099 contract electricians completing ADP onboarding and compliance tasks.
• Overcommunicate clearly, explaining technical or administrative requirements in an accessible, respectful manner.
• Serve as a visible, on-site contact for all pending hires during pre-employment workflow.
• Oversee and verify pre-employment paperwork, Form I-9, tax withholding documents, and direct deposit details.
• Run and monitor background check results, resolving items quickly.
• Schedule and monitor candidate drug screens.
• Manage chain-of-custody documentation via First Advantage and track results to secure rapid clearance.
• Develop, refine, and maintain an efficient onboarding tracking process for contract workers.
• Track clearance statuses to accelerate badging and site entry.

Skills

Employee Onboarding

ADP‑HR

New Hire Screenings

Verbal Communication

Empathy

Proactive

Computer Literacy

Employee Relations

Confidentiality

Responsiveness

Problem Solving

Education

High School

Tools

First Advantage

Job description

We are urgently seeking a hands-on Employee Onboarding Specialist / Coordinator to manage and streamline the onboarding process for a large volume of 1099 contract electricians supporting a major industrial facility construction project.

This is a high-touch, "boots-on-the-ground" role requiring empathy, proactive communication, and extreme patience. You will serve as the primary point of contact guiding skilled tradespeople step-by-step through pre-employment compliance, ADP paperwork, drug screening, and identity verification to ensure they are cleared, badged, and ready to work on day one. This is an ON SITE position; work from home is NOT available.

Job Details

• Position Type: Full-Time, Temp-to-Perm
• Schedule: Monday – Friday (Open availability required; peak hours are 2:00 PM – 6:00 PM; occasional Saturday hours as needed)
• Location: Nesbit, MS 38651
• Pay Rate: $22.00 – $24.00 / hour

Experience

• Hands‑on experience using ADP for onboarding/payroll setups.
• Direct experience with First Advantage for background checks and drug screen management.
• Background in coordinating and tracking occupational drug screenings (including handling chains of custody).
• Proven experience working successfully with blue‑collar professionals, skilled trades, or construction personnel.

Skills & Attributes

• Exceptional Communication & Patience: Highly patient, clear, and non-condescending communicator who excels at guiding candidates through technology and paperwork.
• Proactive & Process-Oriented: Able to build efficient tracking systems, anticipate delays, and follow up actively.
• Computer Literacy: solid computer proficiency, with fast adaptability to onboarding systems, spreadsheets, and scheduling tools.

Availability & Work Environment

• Open availability during operational hours, specifically covering peak afternoon shift changes.
• Ability to work Monday through Friday, with flexibility for occasional weekend (Saturday) hours when hiring volume demands.
• On‑site presence is required (virtual/remote arrangement is strictly temporary until the onsite resource is secured).

Responsibilities

• Provide hands‑on, step‑by‑step assistance to 1099 contract electricians completing their ADP onboarding and compliance tasks.
• Overcommunicate clearly and patient-focused, explaining technical or administrative requirements in a clear, accessible, and respectful manner.
• Serve as a visible, accessible "boots‑on‑the‑ground" contact for all pending hires throughout the pre‑employment workflow.
• Oversee and verify all pre‑employment paperwork, Form I‑9 verification, tax withholding documents, and direct deposit information.
• Run and monitor background check results, ensuring swift resolution of any pending items.
• Schedule and monitor candidate drug screens.
• Manage chain‑of‑custody documentation via First Advantage and actively track results to secure rapid clearances.
• Develop, refine, and maintain an efficient, standardized onboarding tracking process tailored to contract construction workers.
• Track clearance statuses proactively to accelerate badging and site entry.

Essential Functions

• working weekends

Skills

• Employee Onboarding
• ADP‑HR
• New Hire Screenings
• Verbal Communication
• Empathy
• Proactive
• Computer Literacy
• Employee Relations
• Confidentiality
• Responsiveness
• Problem Solving

Qualifications

• Years of experience: 2 years
• Experience level: Experienced
• Education: High School (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Benefits

• Medical
• Prescription
• Dental
• Vision
• AD&D
• Life insurance offerings
• Short‑term disability
• 401K plan

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short‑term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Additional Information

• Salary: $22 - $24 per hour
• Shift: First
• Work Hours: 6 AM - 3:30 PM
• Education: High School