Emergency Training and Exercise Coordinator - Aviation (Aviation - Civil Service)

dallascityhall; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

The City of Dallas seeks an experienced Emergency Training & Exercise Coordinator to lead aviation emergency management training and exercises for DAL and the Department of Aviation. You will coordinate regulatory compliance, readiness, and resilience across the airport system and partner agencies.

You will design programs, maintain records, and support audits and after‑action processes. Strong communication, policy briefing, and collaboration are essential in this high‑visibility role.

Qualifications

• Bachelor's degree in Emergency/Disaster Management or related field.
• Minimum 4 years of Emergency/Disaster Management and/or Aviation experience.
• Experience in Training or Curriculum Development is required.
• Equivalencies accepted per listed options.

Responsibilities

• Develops and maintains Aviation Emergency Management Training Program.
• Designs and delivers aviation emergency training for internal/external stakeholders.
• Coordinates required training across the Dallas Airport System.
• Maintains training records for audits and program reviews.
• Plans and conducts all-hazards aviation exercises and evals.
• Supports After-Action Reports and Improvement Plans.
• Executes the MYIPP and aligns it with priorities and gaps.
• Ensures programs meet FAA, DHS/FEMA, and Texas requirements.

Skills

FAA/NIMS/ICS knowledge

Aviation operations understanding

Analytical writing briefs

Leadership under pressure

Education

Bachelor's degree in Emergency/Disaster Management

4 years of relevant experience

Equivalency options (HS + 8 yrs / Associate +6 yrs)

Job description

Dallas is Growing. Grow With Us.

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Job Summary

Job Description

Overview

The Emergency Training & Exercise Coordinator supports the Dallas Love Field Aviation Emergency Management Division by leading and advancing a comprehensive, all-hazards Aviation Emergency Management Training and Exercise Program. Under the direct supervision/leadership of the Sr. Manager - Airport Operations (Emergency Management/Airport Communications Center), this position serves as the primary coordinator for aviation-specific emergency training, exercises, and preparedness testing activities that sustain regulatory compliance, operational readiness, and organizational resilience across DAL and the Department of Aviation.

Essential Functions

1. Develops , maintains, and implements the Aviation Emergency Management Training Program in alignment with regulatory requirements, operational risk, and airport stakeholder needs.
2. Designs, develops, delivers, and evaluates aviation-specific emergency management, preparedness, response, and AEOC position‑specific training for internal and external stakeholders.
3. Coordinates, schedules, and tracks required and elective emergency management training across the Dallas Airport System to ensure readiness, compliance, and sustainment.
4. Maintains accurate training records, completion tracking, and documentation to support audits, regulatory reviews, and program performance assessment.
5. Plans, coordinates, and executes all‑hazards aviation exercises to validate plans, procedures, training outcomes, and operational capabilities.
6. Designs and conducts exercises in alignment with FEMA's Homeland Security Exercise and Evaluation Program (HSEEP) methodology, as appropriate to exercise scope and objectives.
7. Facilitates exercise briefings, hotwashes, and participant feedback sessions, and supports the development of After-Action Reports (AARs), Improvement Plans (IPs), and Corrective Action tracking.
8. Develops, maintains, and executes the Aviation Emergency Management Multi‑Year Integrated Preparedness Plan (MYIPP), integrating training and exercise priorities, capability gaps, and improvement actions.
9. Ensures training and exercise activities are risk‑informed, capability‑based, and aligned with identified hazards, threats, and operational needs.
10. Tracks corrective actions and improvement initiatives to support continuous improvement and increased organizational preparedness.
11. Ensures training and exercise programs align with applicable Federal, State, and local regulations, standards, and guidance, including FAA, DHS/FEMA, and State of Texas requirements.
12. Supports audits, inspections, and regulatory reviews by maintaining compliant documentation, training records, and exercise artifacts.
13. Coordinates required NIMS/ICS training and certification maintenance for applicable airport personnel and stakeholders.
14. Coordinates and collaborates with internal airport divisions, airlines, tenants, mutual aid partners, and Federal, State, and local agencies to plan and deliver integrated training and exercise activities.
15. Facilitates cross‑functional and multi‑agency engagement to promote consistent emergency management practices and shared operational understanding.
16. Represents aviation emergency management in training, exercise, and preparedness forums, meetings, and regional working groups.
17. Operational Support + Airport EOC Activation Support
18. Assists with the development, maintenance, and testing of airport emergency plans, continuity plans, and other preparedness documents as assigned.
19. Serves in an assigned Command or General Staff role within the Airport Emergency Operations Center (AEOC) during activations.
20. Performs other related duties and projects as assigned.

Knowledge, Skills, and Abilities

1. Strong working knowledge of FAA, TSA, FEMA, NIMS/ICS, Planning, and HSEEP.
2. Understanding of airport operational complexity, regulatory environments, and stakeholdercoordination.
3. Strong analytical, writing, and briefing skills for executive and policy‑level audiences.
4. Proven abilities to lead teams during high‑stress, high‑visibility incidents.

MINIMUM QUALIFICATIONS:

EDUCATION

Bachelor's Degree in Emergency/Disaster/Crisis Management, Homeland Security, Aviation Management, or an Aviation/Security‑related field

EXPERIENCE

Four (4) years of experience in Emergency/Disaster Management, Aviation, Aviation‑related field(s), and/or Training or Curriculum Development

EQUIVALENCIES

High school diploma or GED plus eight (8) years of the required experience will meet the education and experience requirements

Associate degree in any field plus six (6) years of the required experie