Emergency Training and Exercise Coordinator - Aviation (Aviation - Civil Service)

City of Dallas; Dallas (TX); On-site; USD 64,000 - 80,000; Full time

Job summary

The City of Dallas is seeking an Emergency Training & Exercise Coordinator to lead aviation emergency training and exercises for DAL and the Department of Aviation, ensuring regulatory compliance and operational readiness. Under the Sr.

Manager, you will design programs, coordinate NIMS/ICS training, manage records, and support AEOC activations, audits, and after-action improvements. Bachelor’s degree and 4 years of related experience required; DHS/FEMA certifications preferred; valid driver’s

Qualifications

• Bachelor's degree in Emergency/Disaster/Crisis Management, Homeland Security, Aviation Management, or related field
• Four (4) years of experience in Emergency/Disaster Management, Aviation, or Training/ Curriculum Development
• Valid driver's license with good driving record
• DHS/FEMA NIMS/ICS certificates (IS-100/120/130/200/230/236/700/800; IC-300/400; L-146) within first year of employment

Responsibilities

• Develops and maintains Aviation Emergency Management Training Program aligned with regulatory requirements
• Designs and delivers aviation emergency management and AEOC training for internal/external stakeholders
• Coordinates, schedules, and tracks required and elective emergency management training
• Maintains training records, completion tracking, and documentation for audits and reviews
• Plans, coordinates, and executes all-hazards aviation exercises to validate plans and capabilities
• Facilitates exercise briefings, hotwash sessions, and After-Action Reports (AARs)
• Supports development of Improvement Plans and corrective actions
• Represents Aviation Emergency Management in training, exercise, and preparedness forums

Skills

FAA knowledge

TSA knowledge

FEMA knowledge

NIMS/ICS

Planning

HSEEP

Education

Bachelor's Degree (Emergency/Disaster/ Crisis Management, Homeland Security, Aviation Management)

Associate degree + 6 years experience

High school diploma/GED + 8 years experience

Job description

Dallas is Growing. Grow With Us.

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Job Summary

Job Description

Overview

The Emergency Training & Exercise Coordinator supports the Dallas Love Field Aviation Emergency Management Division by leading and advancing a comprehensive, all-hazards Aviation Emergency Management Training and Exercise Program. Under the direct supervision/leadership of the Sr. Manager - Airport Operations (Emergency Management/Airport Communications Center), this position serves as the primary coordinator for aviation-specific emergency training, exercises, and preparedness testing activities that sustain regulatory compliance, operational readiness, and organizational resilience across DAL and the Department of Aviation.

Essential Functions

• 1. Develops , maintains, and implements the Aviation Emergency Management Training Program in alignment with regulatory requirements, operational risk, and airport stakeholder needs.
• 2. Designs, develops, delivers, and evaluates aviation-specific emergency management, preparedness, response, and AEOC position-specific training for internal and external stakeholders.
• 3. Coordinates, schedules, and tracks required and elective emergency management training across the Dallas Airport System to ensure readiness, compliance, and sustainment.
• 4. Maintains accurate training records, completion tracking, and documentation to support audits, regulatory reviews, and program performance assessment.
• 5. Plans, coordinates, and executes all-hazards aviation exercises to validate plans, procedures, training outcomes, and operational capabilities.
• 6. Designs and conducts exercises in alignment with FEMA’s Homeland Security Exercise and Evaluation Program (HSEEP) methodology, as appropriate to exercise scope and objectives.
• 7. Facilitates exercise briefings, hotwashes, and participant feedback sessions, and supports the development of After-Action Reports (AARs), Improvement Plans (IPs), and Corrective Action tracking.
• 8. Develops, maintains, and executes the Aviation Emergency Management Multi-Year Integrated Preparedness Plan (MYIPP), integrating training and exercise priorities, capability gaps, and improvement actions.
• 9. Ensures training and exercise activities are risk-informed, capability-based, and aligned with identified hazards, threats, and operational needs.
• 10. Tracks corrective actions and improvement initiatives to support continuous improvement and increased organizational preparedness.
• 11. Ensures training and exercise programs align with applicable Federal, State, and local regulations, standards, and guidance, including FAA, DHS/FEMA, and State of Texas requirements.
• 12. Supports audits, inspections, and regulatory reviews by maintaining compliant documentation, training records, and exercise artifacts.
• 13. Coordinates required NIMS/ICS training and certification maintenance for applicable airport personnel and stakeholders.
• 14. Coordinates and collaborates with internal airport divisions, airlines, tenants, mutual aid partners, and Federal, State, and local agencies to plan and deliver integrated training and exercise activities.
• 15. Facilitates cross-functional and multi-agency engagement to promote consistent emergency management practices and shared operational understanding.
• 16. Represents Aviation Emergency Management in training, exercise, and preparedness forums, meetings, and regional working groups.
• 17. Operational Support + Airport EOC Activation Support
• 18. Assists with the development, maintenance, and testing of airport emergency plans, continuity plans, and other preparedness documents as assigned.
• 19. Serves in an assigned Command or General Staff role within the Airport Emergency Operations Center (AEOC) during activations.
• 20. Performs other related duties and projects as assigned.

Knowledge, Skills, And Abilities

• 1. Strong working knowledge of FAA, TSA, FEMA, NIMS/ICS, Planning, and HSEEP.
• 2. Understanding of airport operational complexity, regulatory environments, and stakeholder coordination.
• 3. Strong analytical, writing, and briefing skills for executive and policy-level audiences.
• 4. Proven abilities to lead teams during high-stress, high-visibility incidents.

Minimum Qualifications

EDUCATION

• Bachelor's Degree in Emergency/Disaster/Crisis Management, Homeland Security, Aviation Management, or an Aviation/Security-related field

Experience

• Four (4) years of experience in Emergency/Disaster Management, Aviation, Aviation-related field(s), and/or Training or Curriculum Development

EQUIVALENCIES

• High school diploma or GED plus eight (8) years of the required experience will meet the education and experience requirements
• Associate degree in any field plus six (6) years of the required experience will meet the education and experience requirements
• Bachelor's degree or higher in a non-specified field plus six (6) years of the required experience will meet the education and experience requirements

LICENSES AND CERTIFICATIONS

• Valid driver's license with good driving record

Certificates of completion from the Department of Homeland Security (DHS) /FEMA for the following NIMS/ICS courses:

• IS -100, IS -120, IS -130, IS-200, IS -230, IS -236, IS -700, and IS -800, IS -2200 (Must be obtained within the first year of employment)
• ICS -300 and IC -400 (Must be obtained within the first year of employment)
• L 146 (Homeland Security Exercise and Evaluation Program – HSEEP) (Must be obtained within the first year of employment)

PREFERENCE

• E/L-141 (Instructional Presentation and Evaluation Skills) or equivalent
• E/L-449 (Exercise Design Course) or equivalent
• Aviation Emergency Management Experience strongly preferred
• AAAE ACE Ops or Certified Member (CM) Preferred
• IAEM Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) preferred

Other Requirements

• National Disaster & Emergency Management University’s NEMBA or NEMAA
• IAEM Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM)
• L 146 (Homeland Security Exercise and Evaluation Program – HSEEP) (must be obtained within a 12-month employment)
• Must be eligible to apply and be reasonably considered for National Standard Exercise Curriculum Programs

Salary Range

$64,251.20 - $79,809.60

The salary listed on this job posting is the starting salary range; amount offered will depend on qualifications.

City of Dallas is an Equal Opportunity Employer.