Emergency Planning Coordinator

UT Health San Antonio; San Antonio (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

UT Health San Antonio seeks a senior professional to coordinate and administer comprehensive emergency planning, preparedness, and training for academic, research, healthcare, and hospital operations.

You will maintain HVAs, develop exercise programs, and ensure compliance with Joint Commission, AAAHC, CMS, and other standards while partnering with internal and external stakeholders to enhance readiness and response capabilities.

Qualifications

• Bachelor's degree required in a related field (emergency management, public health, risk management or similar).
• Master's degree preferred for advanced program leadership and policy development.
• Experience coordinating emergency planning, risk assessments, and regulatory compliance is essential.

Responsibilities

• Coordinates and administers the university's emergency planning and preparedness program, including policies, planning standards, methodologies, preparedness initiatives, and continuous improvement activities.
• Coordinates the development, maintenance, and periodic review of the Comprehensive Emergency Management Plan, emergency operations plans, institutional emergency planning frameworks, HVAs, and related guidance.
• Provides consultation, training, and technical assistance to departments in developing, implementing, and maintaining emergency procedures and readiness activities.
• Coordinates efforts and collaborates with stakeholders to keep plans, procedures, inventories, and documentation current and aligned with requirements.
• Develops and delivers emergency preparedness training programs, workshops, outreach, awareness campaigns, and community engagement.
• Coordinates the university's emergency exercise program and evaluates drills following HSEEP principles and accreditation needs.
• Supports emergency preparedness and regulatory compliance activities for Joint Commission, AAAHC, CMS, and other frameworks.
• Supports EOC activations, incident management, situational reporting, and emergency communications during campus incidents.
• Develops after-action reports, tracks emerging threats, participates in committees, and performs other duties as assigned.
• Performs other duties as assigned.

Skills

Emergency Management

Hazard Vulnerability Assessment

Regulatory & Accreditation Compliance

NIMS/ICS

EOC Operations

Emergency Communications

Project/Program Management

Policy Development

KPI/Metric Monitoring

Stakeholder Engagement

Technical Writing

Education

Bachelor's Degree in Emergency Management, Public Administration, Homeland Security, Public Health, Risk Management, or related field

Master's Degree preferred

Job description

Coordinates and administers the university's emergency planning, preparedness, and training programs supporting academic, research, healthcare, and hospital operations. Maintains emergency planning frameworks, hazard vulnerability assessments, training initiatives, and exercise programs while providing consultation, technical assistance, and guidance to departments responsible for developing, maintaining, and implementing localized emergency procedures and operational plans. Collaborates with institutional partners to support compliance with applicable federal, state, local, and accreditation requirements, including Joint Commission, AAAHC, CMS, and other emergency preparedness standards.

Job Description

Coordinates and administers the university's emergency planning, preparedness, and training programs supporting academic, research, healthcare, and hospital operations. Maintains emergency planning frameworks, hazard vulnerability assessments, training initiatives, and exercise programs while providing consultation, technical assistance, and guidance to departments responsible for developing, maintaining, and implementing localized emergency procedures and operational plans. Collaborates with institutional partners to support compliance with applicable federal, state, local, and accreditation requirements, including Joint Commission, AAAHC, CMS, and other emergency preparedness standards.

Responsibilities

• Coordinates and administers the university's emergency planning and preparedness program, including policies, planning standards, methodologies, preparedness initiatives, and continuous improvement activities supporting academic, research, clinical, and healthcare environments.
• Coordinates the development, maintenance, and periodic review of the Comprehensive Emergency Management Plan, emergency operations plans, institutional emergency planning frameworks, Hazard Vulnerability Assessments (HVAs), and related planning guidance, procedures, templates, and preparedness resources.
• Provides consultation, training, and technical assistance to departments in the development, implementation, and maintenance of emergency procedures, operational response protocols, hazard assessments, mitigation strategies, and readiness activities appropriate to their operational environments.
• Coordinates institutional emergency planning efforts and collaborates with stakeholders to ensure emergency plans, procedures, preparedness activities, resource inventories, contact databases, and operational documentation remain current, integrated, and aligned with university requirements and regulatory standards.
• Develops, coordinates, and delivers emergency preparedness training programs, workshops, outreach initiatives, awareness campaigns, emergency guides, floor captain programs, and community engagement activities for faculty, staff, students, healthcare personnel, and institutional partners.
• Coordinates the university's emergency exercise program and plans, facilitates, implements, and evaluates drills and exercises in accordance with Homeland Security Exercise and Evaluation Program (HSEEP) principles, accreditation requirements, and organizational preparedness objectives.
• Supports emergency preparedness and regulatory compliance activities associated with Joint Commission, AAAHC, CMS, and other applicable accreditation frameworks, including documentation, training, exercises, corrective action planning, surveys, audits, and preparedness reviews.
• Supports Emergency Operations Center activations, incident management activities, situational reporting, emergency communications, and response coordination during campus emergencies, healthcare incidents, special events, and other operational disruptions.
• Develops after‑action reports and corrective action recommendations, maintains awareness of emerging threats, regulatory requirements, and professional best practices, participates in relevant committees and professional associations, and performs other duties as assigned.
• Performs other duties as assigned.

Qualifications

• Emergency Management
• Hazard Vulnerability Assessment (HVA)
• Regulatory & Accreditation Compliance
• NIMS/ICS
• EOC Operations
• Emergency Communications
• Project/Program Management
• Policy Development
• KPI/Metric Monitoring
• Stakeholder Engagement
• Technical Writing

EDUCATION:

• Bachelor's Degree from Accredited Institution in Emergency Management, Public Administration, Homeland Security, Public Health, Risk Management, or related field.
• Master's Degree preferred.

LICENSES:

• Valid Texas driver's license is required - must have a clear driving record.

Required Skills

• One year experience coordinating projects and collaborating with stakeholders across multiple organizational units.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Job Info

• Job Identification 8060
• Posting Date 09/25/2026, 05:12 PM
• Locations 0002 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
• Job Schedule Full time
• Job Shift 8am-5pm Mon-Fri
• Organization B5630 - Environmental Health & Safety, I5000 - Facilities & Capital Planning, UT Health Science Center, UT Health Science Center