Emergency Management Specialist - Full Time - Varies Shift - Corp

Orlando Health; Orlando (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

Orlando Health is seeking an Emergency Management Specialist to plan, coordinate, and sustain systemwide emergency management activities. The role supports compliance with CMS, TJC, AHCA and other standards, and oversees training and exercises across the corporate program.

The candidate will lead development of emergency plans, manage reviews, and ensure readiness of hospital incident command and response teams. A day shift with on-site presence is required.

Qualifications

• Bachelor's degree in Emergency Management or closely related field required
• FEMA IS-100/200/700/800 and NIMS 300/400 within 1 year of hire
• Proven ability to develop and implement emergency management programs

Responsibilities

• Assist with regulatory compliance and surveys for AHCA, TJC, CMS and other authorities
• Coordinate systemwide emergency management plans and exercises
• Develop and update emergency operation plans and after-action reports
• Provide guidance to internal and external stakeholders during emergencies
• Lead training programs and ensure readiness of HICS/ICS teams

Skills

Regulatory compliance

Emergency planning

Incident Command System (ICS)

Training development

Hazard analyses

Education

Bachelor's degree in Emergency Management/Preparedness or related field

FEMA IS-100, 200, 700, 800; NIMS 300/400 within 1 year

Tools

Microsoft Office

Job description

Position Summary

Department: Corporate Emergency Management

Shift: Day/On Call/ Must be On Site

Location: Orlando, Fl (Orlando Health facilities)

Title: Emergency Management Specialist

A Brief Overview

Plans, develops, coordinates, facilitates, conducts, trains, implements, and maintains systemwide emergency management activities. Interprets, applies, and provides technical guidance to support Orlando Health's compliance with provisions of emergency management regulations, standards, requirements, and guidelines.

What You Will Do

• Assists with ensuring compliance on regulatory, statutory, and other emergency management and homeland security requirements including Centers for Medicare & Medicaid Services (CMS), The Joint Commission (TJC), Agency for Healthcare Administration (AHCA), Department of Health (DOH) Trauma Program, American College of Surgeons (ACS), American Burn Association (ABA), Radiation Injury Treatment Network (RITN), Central Florida Disaster Medical Coalition (CFDMC), National Weather Service, Occupational Safety and Health (OSHA), National Incident Management System (NIMS) and Department of Homeland Security.
• Participates in AHCA, TJC, DOH, RITN, ACS, ABA surveys and inspections on emergency and disaster management.
• Completes annual documentation reviews in accordance with industry, national, state, regional and local regulations, standards, requirements, and guidelines for healthcare emergency management. Identifies and corrects areas of opportunity, and updates documentation to ensure compliance. Prints documentation and ensures department binders are fully updated and ready for use in an emergency or survey/audit.
• Completes that Emergency Management Annual Performance Review (APR) in accordance with The Joint Commission requirements.
• Assists with ensuring all Orlando Health member hospitals, free standing emergency departments, ambulatory surgical centers, skilled nursing centers, and non-hospital locations and staff are aligned with the Corporate Emergency Management program and vision by providing oversight and support to ensure compliance and a culture readiness.
• Assists with implementation efforts with new Orlando Health buildings, new programs, and acquisitions into the Corporate Emergency Management program.
• Coordinates the oversight and implementation of system-wide solutions and coordinates emergency management activities to include mitigation, preparedness, response, and recovery efforts.
• Coordinates and collaborates by providing warnings and emergency data to the organization and providing operational and technical support to leadership before, during, and after emergency situations that affect the organization’s personnel, property, brand name, and equipment.
• Provides guidance to internal stakeholders, and coordinates with external stakeholders, during times of emergencies/crisis to ensure the safety of people, property, facilities, and brand name of Orlando Health. Responds to emergencies when and where needed to support response and recovery efforts.
• Coordinates, assists with the data collection, development of, get approval of, and implements systemwide comprehensive emergency management plans and emergency operations plans (policies and procedures). Writes additional emergency operations plans as needed to meet regulatory and operational standards. Submits comprehensive emergency management plans to the county authorities having jurisdiction for approval as required by AHCA for facility licensure.
• Gets updated fire response plans submitted and approved by local authorities having jurisdiction for approval as required by AHCA for facility licensure.
• Updates, develops a distribution plan, and delivers the Orlando Health Emergency Code Cards to all member facilities.
• Develops, maintains, and conducts annual comprehensive Hazard Vulnerability Analysis (HVA) at numerous locations.
• Develops, maintains, and conducts inventories of disaster supplies and equipment for rapid deployment in an emergency, to include periodic moving/maneuvering heavy equipment.
• Ensures the readiness of the Hospital Incident Command System (HICS) Hospital Command Centers and the Corporate Command Center and associated teams.
• Assists with the implementation and organizational buy-in for a systemwide patient decontamination program to meet national standards and best practices.
• Develops, maintains, facilitates, and conducts a systemwide emergency management training program. Ensures the organization’s compliance with NIMS. Instructs select training classes to Orlando Health team members.
• Develops, maintains, facilitates, and conducts annual Corporate Emergency Management events to include the annual internal conference, patient decontamination games, alternate care site set-up day, etc.
• Coordinates and assists internal and external stakeholders with the design, implementation, and assessment of emergency management exercises to improve safety and organizational, as well as community, preparedness in accordance with The Joint Commission, regional healthcare coalition, and Homeland Security Exercise & Evaluation Program (HSEEP) criteria.
• Conducts and assists with the development, updates, and completion of after-action reports/improvement plans and improvement plan matrices following emergency management exercises and real incidents, to include the investigation of emergency incidents to improve work practices and reduce risk to Orlando Health, Inc.
• Coordinates and supports partnerships with community stakeholders to include various private entities, local, regional, state, federal, and international agencies/organizations/governments to ensure assets are incorporated into hospital plans and notification systems, and to assist with real incidents. Includes attending and participating in local (city, county and regional) emergency planning and exercises.
• Collaborates with the management of the region’s healthcare coalition grant contract and supports the development and sustainment of healthcare emergency management capabilities in the region in order to respond to, and rapidly cover from, and mitigate future health threats and other emergencies.
• Attends various internal and external meetings, councils, working groups, and focus teams, as necessary. Act as an alternate/back-up when the Assistant Vice President, Emergency Management is unavailable.
• Researches and drafts presentations and reports, analyzes data; prepares correspondence and outreach documents.
• Completes special projects by organizing, planning, coordinating, scheduling meetings, and monitoring results for project effectiveness.
• Organizes and facilitates the Corporate Emergency Management Council and Mitigation and Resiliency Committee Meetings.
• Participates in performance improvement (PI) activities related to emergency management including PI data analysis, identification, and monitoring of PI indicators, and facilitation of cross-functional PI teams.
• Assists and supports the Corporate Emergency Management department internship and volunteer program and the people that are selected for these opportunities.
• Exhibits excellent verbal and written communications skills.
• Maintains regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Interacts with all departments and agencies including Clinical, Support Services, Ancillary, Human Resources, Infection Prevention and Control, Occupational Health, Quality Management, Security, Safety, PBX Contact Centers, Media Relations, Internal Communications, Information Technology, Administration, Senior Leadership, Engineering, Risk Management, Emergency Responders, Department of Health, and Emergency Management officials.
• Assists with ensuring emergency management technology is maintained, operational, and utilized.
• Must complete all work with a high degree of accuracy, utilizing good judgement and critical thinking skills.
• Assumes designated Hospital Incident Command System (HICS) / Incident Command System (ICS) role during emergencies.
• Ability to remain calm and perform work responsibilities during emergency situations.
• Be available to respond to emergency situations 24/7. Provide on call coverage. When on call, be the Emergency Management representative for the organization.
• Participates in organizational activities as required. Practices efficient use of time and supplies.
• Performs all other duties as assigned by the Assistant Vice President, Emergency Management.
• Mentors and promotes professional development of emergency management amongst Orlando Health team members at all levels.

Responsibilities

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

Section 1557 Non-Discrimination

The Office for Civil Rights (OCR) enforces Section 1557 of the Affordable Care Act (Section 1557), which prohibits discrimination on the basis of race, color, national origin, age, disability, or sex (including pregnancy, sexual orientation, gender identity, and sex characteristics), in covered health programs or activities. 42 U.S.C. 18116.

Qualifications

Bachelors degree in Emergency Management/Preparedness, Crisis Management, Disaster Management, Criminal Justice, Public Administration, Public Safety, Security, Safety, or closely related field required.

Completion of FEMA I.S. 100, 200, 700, and 800 level courses. Completion of NIMS 300 and 400 level courses within one year of hire. Must be willing to go to training courses locally, regionally, and nationally to ensure knowledge, skills and abilities are appropriate to job performance.

Two (2) years of experience in emergency management, emergency preparedness, emergency operations, crisis management, security, fire safety, safety, or related field.

Knowledge of hospital Emergency Management, safety, security, emergency response practices, The Joint Commission, NIMS, and homeland security guidelines (local, regional, state, federal, and accreditation). Experience in program development, program implementation, training and development, customer service, auditing, and inspections.

Two (2) years of experience maybe substituted for a higher level educational degree (i.e., bachelors or masters degrees).

Able to integrate and apply the concepts of comprehensive emergency management (mitigation, preparedness, response & recovery).

Microsoft office products specifically Word, Excel, PowerPoint, Outlook, Teams, Edge; or related.

Must have a Florida Driver's License at time of hire or within the first 60 days of employment.