Emergency Management Program Coordinator - Environment, Health and Safety

State University of New York at Buffalo; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The State University of New York at Buffalo is seeking an Emergency Management Program Coordinator for its Environment, Health and Safety department. This individual will support the University's Emergency Operations Center by coordinating emergency preparedness activities, response efforts, and recovery planning, ensuring safety across the campus. The ideal candidate will have a Bachelor’s degree in a related field and a minimum of two years of experience in emergency management or a similar environment. Proficiency in project management and communication skills is essential.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum of two years of experience in EH&S or emergency coordination.
• Experience in project management and emergency preparedness.
• Strong verbal and written communication skills.
• Proficiency in the Microsoft Office Suite.

Responsibilities

• Support the development of the University’s Comprehensive Emergency Management Plan.
• Coordinate hazard vulnerability assessments.
• Act as a project manager for emergency preparedness initiatives.
• Provide guidance as a subject-matter expert for EH&S.
• Assist with training and facilitation of emergency preparedness exercises.

Skills

Project management

Emergency management

Strong communication skills

Microsoft Office Suite

Ability to work independently

Education

Bachelor’s degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Emergency Management Program Coordinator - Environment, Health and Safety

The Emergency Management Program Coordinator supports the University at Buffalo’s Emergency Operations Center (EOC) by assisting with the organization, implementation, and use of the Incident Command System (ICS) for campus incidents and emergencies.

Reporting to the Director of Environment Health & Safety (EH&S), this role functions in a supporting, coordination-focused capacity, providing assistance with emergency preparedness activities, response coordination, recovery planning, and continuity efforts across a large, complex academic institution.

This position is an individual contributor role, does not exercise independent decision‑making authority, and does not have direct supervisory responsibility.

The University at Buffalo is a flagship public research university with a dynamic, multi‑campus environment that supports world‑class education, research, and community engagement.

Key Responsibilities

• Support the development and maintenance of the University’s Comprehensive Emergency Management Plan (CEMP), includingICS integration, functional annexes, and hazard‑specific plans.
• Work with various Essential Support Functions (ESF) in coordinating hazard vulnerability assessments and supporting mitigation and preparedness initiatives.
• Serve in a project manager capacity for a diverse portfolio of emergency preparedness and response initiatives.
• Act as a subject‑matter expert (SME) for EH&S, providing guidance and information to internal and external stakeholders.
• Assist with coordination with the State University of New York Office of Emergency Management.

Training, Exercises & Awareness

• Assist with the design, coordination, and facilitation of IC and EOC training, including NIMS/ICS courses, tabletop exercises, functional exercises, and full‑scale drills.
• Verify that campus personnel with EOC or emergency response roles are appropriately trained and prepared.
• Support and coordinate after‑action reviews and improvement planning related to EOC activations, exercises, and incidents.

EOC & Incident Command System

• Provide coordination and operational support for the University’s EOC, including readiness activities, activation support, and incident operations; and support the organization and implementation of the Incident Command System (ICS) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Support the coordination of IC roles and organizational structures during EOC activations, offering guidance and assistance to incident command and general staff positions; maintain EOC procedures, activation protocols, position checklists, and related documentation.
• Support emergency response and recovery operations by coordinating EOC activities and information flow during incidents.
• Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated, IC‑based response efforts.
• Assist with situational awareness, resource coordination, and documentation during emergencies.

Minimum Qualifications

• Bachelor’s degree in business administration, project management, emergency management, public administration, environmental health & safety, public safety, or a related field, or an equivalent combination of education and experience.
• Minimum of two (2) years of experience performing EH&S functions or emergency coordination in a higher education or governmental environment.
• Demonstrated experience in project management, emergency management, emergency preparedness, business continuity, EH&S programs, incident management, or a related discipline.
• Demonstrated ability and comfort in training, presenting, and speaking in front of groups, including facilitating emergency preparedness training, briefings, and/or exercises for diverse audiences.
• Strong written and verbal communication skills, with the ability to prepare clear and effective plans, procedures, reports, and after‑action documentation.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, and Teams) and the ability to effectively utilize technology to support planning, training, documentation, and coordination efforts.
• Ability to work independently and manage multiple priorities in a complex, fast‑paced academic environment.
• Ability to remain calm, organized, and effective during high‑pressure emergency situations, including availability to support incidents on a 24/7/365 basis.
• Valid driver’s license.
• Candidates must be able to successfully pass a comprehensive background investigation.

Preferred Qualifications

• Master’s degree in emergency management, public administration, business administration, project management, public health, or a related field.
• Experience in emergency management, preparedness, or continuity planning within a higher education, healthcare, research, or large institutional environment.
• Working knowledge of emergency management frameworks, including the Incident Command System (ICS), National Incident Management System (NIMS), and Emergency Operations Center (EOC) concepts.
• Demonstrated experience serving in or supporting an Emergency Operations Center (EOC), including EOC coordination, documentation, or operational support roles.
• Practical experience applying the Incident Command System (ICS) during exercises or real‑world incidents.
• Professional certifications such as Certified Emergency Manager (CEM), Associate Emergency Manager (AEM), Certified Business Continuity Professional (CBCP), Project Management Professional (PMP), or similar credentials.
• Experience planning, coordinating, and evaluating emergency exercises, including tabletop, functional, and full‑scale drills.
• Experience collaborating with public safety agencies, emergency management organizations, public health departments, or government partners at the local, state, or federal level.
• Familiarity with hazard vulnerability assessments, after‑action reporting, and continuous improvement planning.
• Experience supporting or coordinating 24/7 on‑call emergency response operations in a complex organizational setting.

Physical Demands

This position drives a university owned vehicle, non‑CDL.

University at Buffalo is an affirmative action/equal opportunity employer and welcomes all to apply, including veterans and individuals with disabilities.