Emergency Management Program Coordinator, Environment, Health and Safety

University at Buffalo; Buffalo (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

University at Buffalo is seeking an Emergency Management Program Coordinator to support the Emergency Operations Center (EOC) by organizing and implementing the Incident Command System (ICS) for campus incidents and emergencies. The role reports to the Director of Environment Health & Safety and serves in a coordination-focused capacity across a large academic institution.

This on-site position operates in a 24/7/365 emergency management support capacity, with availability outside normal hours.

Qualifications

Responsibilities

• Emergency Management & Preparedness: Support the development and maintenance of the University’s Comprehensive Emergency Management Plan (CEMP), including ICSP integration, functional annexes, and hazard-specific plans.
• Emergency Management & Preparedness: Work with Essential Support Functions (ESF) in hazard vulnerability assessments and support mitigation and preparedness initiatives.
• Emergency Management & Preparedness: Serve in a project manager capacity for diverse emergency preparedness and response initiatives.
• Emergency Management & Preparedness: Act as a subject matter expert (SME) for EH&S, providing guidance to internal and external stakeholders.
• Emergency Management & Preparedness: Assist with coordination with SUNY Office of Emergency Management.
• Training, Exercises & Awareness: Assist with the design, coordination, and facilitation of ICSP and EOC training, including NIMS/ICS courses, tabletop exercises, functional exercises, and full-scale drills.
• Training, Exercises & Awareness: Verify campus personnel with EOC or emergency response roles are trained and prepared.
• Training, Exercises & Awareness: Support and coordinate after-action reviews and improvement planning related to EOC activations, exercises, and incidents.
• EOC & ICS: Provide coordination and operational support for the University’s Emergency Operations Center (EOC), including readiness activities, activation support, and incident operations.
• EOC & ICS: Support organization and implementation of the Incident Command System (ICS) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Incident Coordination & Response: Coordinate EOC activities and information flow during incidents.
• Incident Coordination & Response: Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated ICSP-based response efforts.
• Incident Coordination & Response: Assist with situational awareness, resource coordination, and documentation during emergencies.

Job description

The Emergency Management Program Coordinator supports the University at Buffalo’s Emergency Operations Center (EOC) by assisting with the organization, implementation, and use of the Incident Command System (ICS) for campus incidents and emergencies. Reporting to the Director of Environment Health & Safety (EH&S), this role functions in a supporting, coordination-focused capacity, providing assistance with emergency preparedness activities, response coordination, recovery planning, and continuity efforts across a large, complex academic institution. This position is an individual contributor role, does not exercise independent decision-making authority, and does not have direct supervisory responsibility. The University at Buffalo is a flagship public research university with a dynamic, multi-campus environment that supports world-class education, research, and community engagement. This position offers a unique opportunity to support the shaping and advancing of university emergency management programs, working collaboratively with dedicated professionals across public safety, facilities, health services, academic & business units, and external partners.

This position serves in a 24/7/365 emergency management support capacity, requiring availability outside of normal business hours to support incident response, EOC activations, and campus emergencies. Consistent with the operational and response-driven nature of emergency management functions, this position is designated as an on-site obligation and is ineligible for regular remote or telecommuting arrangements.

Key Responsibilities Include But Are Not Limited To

Emergency Management & Preparedness

• Support the development and maintenance of the University’s Comprehensive Emergency Management Plan (CEMP), including ICSP integration, functional annexes, and hazard-specific plans.
• Work with various Essential Support Functions (ESF) in the coordination of hazard vulnerability assessments and support mitigation and preparedness initiatives.
• Serve in a project manager capacity for a diverse portfolio of emergency preparedness and response initiatives.
• Act as a subject matter expert (SME) for EH&S, providing guidance and information to internal and external stakeholders.
• Assist with coordination with the State University of New York Office of Emergency Management.

Training, Exercises & Awareness

• Assist with the design, coordination, and facilitation of ICSP and EOC training, including NIMS/ICS courses, tabletop exercises, functional exercises, and full-scale drills.
• Verify that campus personnel with EOC or emergency response roles are appropriately trained and prepared.
• Support and coordinate after-action reviews and improvement planning related to EOC activations, exercises, and incidents.

Emergency Operations Center (EOC) & Incident Command System (ICS)

• Provide coordination and operational support for the University’s Emergency Operations Center (EOC), including readiness activities, activation support, and incident operations. Support the organization and implementation of the Incident Command System (ICS) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Provide support for the coordination of ICSP roles and organizational structures during EOC activations, offering guidance and assistance to incident command and general staff positions. Maintain EOC procedures, activation protocols, position checklists, and related documentation.

Incident Coordination & Response Support

• Support emergency response and recovery operations by coordinating EOC activities and information flow during incidents.
• Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated, ICSP-based response efforts.
• Assist with situational awareness, resource coordination, and documentation during emergencies.

Learn More

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.