Emergency Funds & Program Administration Specialist

Ohio State University; Columbus (OH); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

State retirement plan or an equivalent

Job summary

The Ohio State University in Columbus, OH invites applications for an Emergency Funds & Program Administration Specialist within Student Life. The role manages emergency funds and grants, handling applications, reviews, documentation, communications and payments for students with complex needs.

Responsibilities include coordinating Clery reporting, supporting grant opportunities and maintaining confidential records, while providing administrative support to the Student Advocacy Center and

Qualifications

• Bachelor's degree or equivalent; 2 years of relevant experience.
• 2+ years of customer services experience; proficiency in Microsoft Office including Excel and Word; excellent verbal and written skills; strong organizational skills and multitask.
• Background check successful completion.

Responsibilities

• Provide primary administrative and programmatic support for student emergency funds and grants.
• Independently manage application, review, documentation, communication and payment processes.
• Coordinate Clery reporting responsibilities and engage in related activities.
• Support grant opportunities, proposals and required reporting.
• Offer front desk coverage and general office operations including purchasing.

Skills

Customer services

Excel

Word

Verbal communication

Written communication

Organization

Education

Bachelor's degree

Tools

Microsoft Office

Maxient

Job description

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Job Title: Emergency Funds & Program Administration Specialist

Department: Student Life | Student Advocacy

The Emergency Funds & Program Administration Specialist provides primary administrative and programmatic support for student emergency funds and grants administered by the Student Advocacy Center (SAC) and Monda Student Resource Center (MSRC). The position independently manages the application, review, documentation, communication, and payment processes associated with emergency funding programs, working directly with students, university offices, and community partners to facilitate timely access to resources. The position applies established program criteria, exercises independent judgment in addressing unusual or complex circumstances, maintains confidential records, and supports assessment and reporting related to emergency funds and grants. The position also provides administrative and operational support to the Student Advocacy Center, confidential document processing, front desk coverage when student employees are unavailable, and other office operations including purchasing. The position coordinates the Center's annual Clery reporting responsibilities, participates in university Clery-related activities, and researches grant opportunities and assists with grant proposals and required grant reporting.

Qualifications:

• Required Bachelor's degree or an equivalent combination of education and experience; 2 years of relevant experience.
• 2+ years of customer services experience; proficiency in Microsoft Office programs, including Excel and Word; excellent verbal and written skills; strong organizational skills and the ability to multitask.
• Successful completion of a background check.

Desired Experience:

• Desired Experience working with students in higher education or student services.
• Experience administering student assistance programs, grants, scholarships, or other financial resources.
• 2 to 4 years of relevant experience.
• Experience handling confidential information and applying program guidelines.
• Strong problem-solving, and independent judgment skills.
• Familiarity with university administrative processes, Clery Act reporting, Maxient, and/or grant research, proposal development, or reporting.
• Demonstrated ability to work effectively with students, university staff, faculty, and community partners.

Function:

Student Life

Sub Function:

Student Advocacy

Career Level:

Specialist 2

Additional Information:

Targeted hiring range is $20.24 - $26.44 per hour.

MISSION

The Office of Student Life fosters students' development, learning, well-being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.

Location:

Drackett Tower (0189)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Background Check:

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity:

The university is an equal opportunity employer, including veterans and disability.

About Us

We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.