EMEA Operations Specialist (Remote, Netherlands)

Second Front Systems, Inc.; Washington (District of Columbia); Remote; USD 73,000 - 87,000; Full time

Benefits offered by this job

Equity awards

Discretionary bonuses

Job summary

Second Front Systems in the Netherlands is seeking a remote Business Operations Specialist to strengthen our regional operations and administrative infrastructure. You will coordinate employment, IT, and administrative workflows across EMEA, US shared services, and European providers, ensuring timely delivery and accuracy.

The role involves Dutch employment administration, payroll inputs, security-clearance coordination with NATO and customers, and adapting processes for contractor models.

Qualifications

• 3–5+ years of experience in business operations, People Operations, HR operations, or cross-functional subsidiary administration.
• Based in the Netherlands, with demonstrated experience supporting Dutch employment administration, payroll coordination, and local HR/benefits provider relationships.
• A track record of coordinating external payroll processors, HR platforms, accounting firms, legal counsel, and corporate service providers.
• Experience managing employment across multiple countries, legal entities, and contractor models, including employer-of-record arrangements.
• Demonstrated discipline in maintaining organized systems for confidential employment records, legal documents, and company data.
• Fluent written and spoken English for stakeholder coordination and documentation.

Responsibilities

• Coordinate employment, IT, legal, and administrative workflows across EMEA operations, U.S. shared services, and European providers on a regular monthly cadence.
• Administer Dutch employment processes: contracts, right-to-work verification, payroll inputs, leave, pension, and benefits, in line with local statutory requirements.
• Track external provider deliverables, requests, approvals, and deadlines through to completion; maintain SOPs so the work is repeatable and audit-ready.
• Coordinate personnel-security clearance administration between EMEA, U.S. Security, NATO, and customer programs, and flag anything blocking accreditation.
• Compile the entity and cost-center data needed for consolidated EMEA reporting, and support vendor onboarding and purchasing approval workflows.
• Document and maintain processes that turn recurring administrative tasks into repeatable regional operations with clear ownership.
• Translate business unit hiring needs into timelines and skill profiles aligned with mission schedules and customer accreditation gates.
• Help resolve misalignment between finance, program management, and HR systems, and keep budget execution in sync with onboarding and deployment timelines.
• Partner with operations leadership and People Ops on headcount allocation, role structure, and retention decisions during contract transitions.

Skills

Fluent English

Job description

Second Front Systems in the Netherlands is seeking a remote Business Operations Specialist to strengthen our regional operations and administrative infrastructure. You will coordinate employment, IT, and administrative workflows across EMEA, US shared services, and European providers, ensuring timely delivery and accuracy.

The role involves Dutch employment administration, payroll inputs, security-clearance coordination with NATO and customers, and adapting processes for contractor models.