ELR & HRBP Administrative Coordinator

Oakland County, Michigan Government; Waterford Charter Township (MI); On-site; USD 65,000 - 87,000; Full time

Benefits offered by this job

Benefits package

Job summary

Oakland County is seeking an Administrative professional to support Employee & Labor Relations and the Human Resources Business Partner Unit. This on-site role focuses on scheduling, documentation, data entry, and report generation to keep HR operations running smoothly.

You will maintain confidential records, handle inquiries, and assist with budget and procurement tasks, contributing to efficient HR services for county employees.

Qualifications

• Bachelor's degree required in HR, Psychology, Business Administration, Legal Administration, or related field.
• Two years of full-time office experience, preferably in HR.

Responsibilities

• Coordinate calendars, meetings, hearing dates, deadlines, travel, expenses, and special projects.
• Prepare and organize background materials for meetings and distribute minutes.
• Open case files, intake activities, and route information to the appropriate team member.
• Maintain confidential employee, labor relations, and departmental records.
• Assist with data management, reporting, and KPI tracking.
• Support HRBP operations and budgeting processes.

Skills

Organizational skills

Attention to detail

Follow complex instructions

Good judgment

Education

Bachelor's degree in HR/Business/Related field

Tools

Information systems

Job description

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$64,951-$87,023

This position is onsite.

What You’ll Do

• Coordinate calendars, meetings, hearing dates, deadlines, travel, expenses, and special projects.
• Prepare and organize background materials and documentation for upcoming meetings.
• Review meeting minutes and help coordinate necessary follow-up activities.
• Serve as an initial point of contact and monitor departmental email inboxes.
• Open case files, complete initial intake activities, and route information to the appropriate team member.
• Maintain confidential employee, labor relations, and departmental records and files.
• Support data management, financial processes, and other administrative functions.
• Help facilitate effective communication and information sharing across the HR team.

Why You’ll Love It

• Play an important role in supporting Employee & Labor Relations and HR operations.
• Work in a collaborative environment with HR professionals across a variety of functions.
• Gain exposure to different areas of Human Resources while building your administrative expertise.
• Enjoy a role where organization, communication, confidentiality, and attention to detail make a meaningful impact every day.

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

Required Minimum Qualifications

• Possess a Bachelor's degree from an accredited college or university with a major in Human Resources, Psychology, Business Administration, Legal Administration, or a closely related field of study.
• Have two (2) years of full-time experience in an office setting preferably in a Human Resources environment.

Additional Desirable Qualifications

Considerable understanding of office management practices including knowledge of information systems.

Excellent attention to detail and organizational skills.

Considerable ability to plan and organize multiple projects simultaneously.

Considerable ability to follow complex oral and written instructions.

Considerable ability to make routine decisions in accordance with departmental policies and procedures.

Considerable ability to develop and maintain effective working relationships with employees of the assigned division, section or unit, and other divisions and departments.

Considerable ability to exercise good judgment and initiative in analyzing problems and recommending solutions.

Considerable ability to utilize current word processing, spreadsheet, database, e‑mail, and Internet software.

Essential Job Functions

Coordinates administrative and clerical functions of the Employee & Labor Relations and Human Resources Business Partner Unit, including scheduling meetings, routing assignments as directed, submitting support requests to other departments, and other tasks as assigned.

Maintains official files and documents including electronic records and data. Responds to requests for information and submits documents for posting to website or other communications. Ensures ELR/HRBP documents are updated on internal and external sites.

Proofreads, formats and edits documents, prepares tables of contents and final layouts. Produces and distributes materials as needed.

Monitors the office meeting schedule and minutes to determine and initiate necessary follow-up, such as compiling necessary documents ahead of meetings, and disseminating information.

Tracks due dates and deadlines in accordance with Standard Operating Procedures (SOPs) and sends reminders to assigned staff to ensure efficient and timely operations.

Assists the Human Resources Business Partner’s with running reports, gathering data, and generating department workplans.

Assists the Employee & Labor Relations Office with data entry, running reports, and Key Performance Indicator (KPI) tracking. This may include but is not limited to seniority reports and entering discipline data.

Drafts monthly summaries and reports and other documents as assigned.

Receives and responds to Employee & Labor Relations and Human Resources Business Partner questions and requests.

Assists with researching costing and related information for budget requests and supports financial processes as assigned. Coordinates purchasing and RFP processes, monitors contract expirations and professional services utilized within ELR/HRBP operations.

Assists with processing expense reports and accounts payable, ordering supplies, submitting work orders, and coordinating acquisition and set-up of equipment.

Formulates, recommends, and implements procedural changes in office workflow operations.

Additional Duties & Responsibilities

Assists with planning, coordinating, and monitoring special divisional programs/projects.

Assists in developing long range goals and objectives.

Performs other duties as assigned.

Complies with all policies and standards.

Utilizes current countywide and/or department specific software to complete assignments.

Essential Mental & Physical Requirements

Ability to communicate to accurately convey information using tact and diplomacy.

Ability to understand and maintain discretion and confidentiality.

WORKING CONDITIONS

Work is performed in a typical office environment.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

Additional Minimum Qualifications

Union*

• If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.