Elevator Repair Dept. Administrator

Elevated.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) match up to 6%

PTO

Job summary

Start Elevator is seeking an organized Elevator Repair Department Administrator to support daily operations in New York, NY. You will manage documents, invoices, schedules, and communications with technicians and customers to keep repairs on track.

The role requires strong organizational and communication skills, proficiency in QuickBooks and MS Office, and the ability to work in a fast-paced environment. Monday–Friday, 7:00 AM–4:00 PM, with benefits including medical/dental/vision and a 401(k)

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency in QuickBooks is preferred.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, is essential.
• Ability to work efficiently and accurately in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks independently.
• Previous administrative, service department, construction, elevator, or related industry experience is preferred.
• Must be legally authorized to work in the United States.

Responsibilities

• Provide administrative support to the Elevator Repair Department.
• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Prepare, organize, and maintain repair-related documents, work orders, service records, and customer files.
• Enter and track invoices, purchase orders, vendor information, and other financial records using QuickBooks.
• Assist with scheduling, coordinating, and following up on repair jobs and technician paperwork.
• Communicate with technicians, customers, vendors, and internal departments to ensure timely information flow.
• Maintain accurate data entry and assist with reports, spreadsheets, and correspondence.
• Monitor office supplies and support general office operations as needed.

Skills

Organizational skills

Attention to detail

Strong communication skills

Multi-tasking

Independent work

Legal work authorization

Tools

QuickBooks

Microsoft Office

Outlook

Excel

Word

Job description

Start Elevator is seeking a highly organized and dependable Elevator Repair Department Administrator to support the daily operations of our busy repair department. This role is ideal for an administrative professional who can manage multiple priorities, communicate effectively with customers and field personnel, and maintain accurate records in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the Elevator Repair Department.
• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Prepare, organize, and maintain repair-related documents, work orders, service records, and customer files.
• Enter and track invoices, purchase orders, vendor information, and other financial records using QuickBooks.
• Assist with scheduling, coordinating, and following up on repair jobs and technician paperwork.
• Communicate with technicians, customers, vendors, and internal departments to ensure timely information flow.
• Maintain accurate data entry and assist with reports, spreadsheets, and correspondence.
• Monitor office supplies and support general office operations as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency in QuickBooks ispreferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, is essential.
• Ability to work efficiently and accurately in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks independently.
• Previous administrative, service department, construction, elevator, or related industry experience is preferred.
• Must be legally authorized to work in the United States.
• Pay range $60,000 - $70,000
• Must be available to work Monday-Friday, 7:00 AM-4:00 PM
• Medical, dental, vision, and life insurance
• 401(k) plan with company match up to 6%
• Paid Time Off (PTO)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.