Elevator Repair Dept. Administrator

Elevated; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

401(k) Match

Paid Time Off

Job summary

Elevated in New York, NY is seeking an organized Administrative Assistant to support the Elevator Repair Department. You will handle calls, emails, and inquiries, and maintain repair documents, work orders, and service records.

You will also enter and track invoices, POs, and vendor data in QuickBooks, coordinate scheduling with technicians, and assist with reports, spreadsheets, and office operations. Strong communication and multi-tasking are essential in a fast-paced environment.

Qualifications

• Administrative experience in service/elevator industry preferred.
• Proficient in QuickBooks and MS Office (Outlook, Word, Excel).
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide administrative support to the Elevator Repair Department.
• Answer and direct calls, emails, and inquiries professionally.
• Prepare and file repair documents, work orders and service records.
• Enter invoices, POs, vendor data, and other financial records in QuickBooks.
• Coordinate scheduling and follow up on repair jobs and technician paperwork.
• Communicate with technicians, customers, vendors, and internal teams.
• Maintain data entry accuracy and assist with reports, spreadsheets, and correspondence.
• Monitor office supplies and support general office operations.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Tools

QuickBooks

Microsoft Office

Job description

Key Responsibilities:

• Provide administrative support to the Elevator Repair Department.
• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Prepare, organize, and maintain repair-related documents, work orders, service records, and customer files.
• Enter and track invoices, purchase orders, vendor information, and other financial records using QuickBooks.
• Assist with scheduling, coordinating, and following up on repair jobs and technician paperwork.
• Communicate with technicians, customers, vendors, and internal departments to ensure timely information flow.
• Maintain accurate data entry and assist with reports, spreadsheets, and correspondence.
• Monitor office supplies and support general office operations as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency in QuickBooks ispreferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, is essential.
• Ability to work efficiently and accurately in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks independently.
• Previous administrative, service department, construction, elevator, or related industry experience is preferred.
• Must be legally authorized to work in the United States.
• Must be available to work Monday-Friday, 7:00 AM-4:00 PM
• Medical, dental, vision, and life insurance
• 401(k) plan with company match up to 6%
• Paid Time Off (PTO)

Equal Opportunity Employer
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