Elementary Registrar

Paycom; Colorado Springs (CO); On-site; USD 21,000 - 30,000; Full time

Job summary

Paycom seeks an Elementary Registrar to support three schools in Colorado Springs. You will enroll students, maintain records, and ensure FERPA-compliant processes. The role handles inquiries, data entry, and coordination for parent meetings and testing.

Strong Microsoft Office, data-entry accuracy, and customer-service skills are essential. The position is full-time and onsite at the Colorado Springs campuses.

Qualifications

• High school diploma or equivalent.
• Ability to quickly learn various web-based software programs.
• Excellent verbal and written communication skills.
• Strong customer service and confidentiality practices.
• Ability to work independently under limited supervision.

Responsibilities

• Provide excellent customer service via telephones and emails.
• Data entry for student enrollment and wait list management.
• Ensure FERPA-compliant registration and records maintenance.
• Maintain and archive student records (including sensitive data).
• Manage Infinite Campus data and assist with reporting needs.
• Prepare meeting minutes and coordinate parent information sessions.
• Assist with scheduling, testing, and school communications.
• Process information requests from parents and other districts.

Skills

Microsoft Office

Data entry

Customer service

Communication

Confidentiality

Independent work

Problem solving

FERPA knowledge

Education

High School Diploma

Tools

Infinite Campus

SchoolMint

Spreadsheets

Job description

Job Details

Level: Entry

Job Location: Colorado Springs, CO 80916

Position Type: Full Time

Salary Range: $18.36 - $18.36 Hourly

Elementary Registrar

JOB SUMMARY

This position supports 3 schools and principals, over 800 students and approximately 1000 applicants each year. Summary of duties - enrollment and registration of students; maintain records and monitor procedures and practices for compliance with policies related to the department; maintain accurate wait lists; maintain student data in Infinite Campus, SchoolMint and spreadsheets; provide excellent customer service.

Essential Functions

• Provide excellent customer service including answering telephones/emails, providing accurate information in a professional manner to persons requesting information. Greet and assist parents who come into the office;
• Data entry for student enrollment; maintenance of accurate wait lists and disseminate wait list status and information;
• Ensure accurate registration and cum file record maintenance according to FERPA laws;
• Set up, file and store a variety of documents including sensitive and confidential information; scrub and archive student records;
• Maintain accurate student data in Infinite Campus;
• Provide necessary information to data quality specialist for State/Federal reporting as needed;
• Assist with Impact Aid data collection;
• Create and maintain minutes spreadsheets for schools;
• Coordinate and schedule a variety of activities including parent information meetings and placement testing;
• Process requests from students, parents, other districts, colleges/universities, etc. for the purpose of providing required information;
• Support schools during report card time verifying grades and information on report cards ensuring accuracy of the information, grade change requests as needed;
• Perform enrollment and withdrawal activities in Infinite Campus and prepare and maintain permanent student record and cumulative folders for all students ensuring compliance with financial, legal, state and federal requirements;
• Participate in parent information meetings and give school tours as needed;
• Assist schools with student schedule changes.

EMPLOYMENT STANDARDS

Education and Experience

High school diploma or equivalent

Abilities

• Proficient with Microsoft Office Suite;
• Ability to quickly learn various web-based software programs;
• Flexibility to work with others in a variety of circumstances;
• Work with a wide diversity of individuals;
• Work with a variety of data;
• Excellent verbal and written communication skills;
• Excellent customer service skills;
• Ability to maintain confidentiality;
• Good problem-solving skills;
• Ability to work independently under limited supervision;
• Ability to have difficult conversations with parents/students, showing compassion while always following organizational procedures and policies

Classification-

• Non-exempt 215 Day Admin
• Starting Pay $18.36/hr