Elementary Registrar

James Irwin Charter School; Colorado Springs (CO); On-site; USD 36,000 - 43,000; Full time

Job summary

James Irwin Charter School is seeking an Elementary Registrar to support enrollment across three schools, handling student registration, records, and wait lists. You will ensure FERPA-compliant record maintenance, data accuracy in Infinite Campus, and provide top-tier customer service to families and districts.

The role requires a high school diploma, proficiency with Microsoft Office, and the ability to learn SchoolMint and other software programs.

Qualifications

• High school diploma or equivalent required.
• Proficient with Microsoft Office Suite; ability to learn various web-based software programs.
• Strong customer service and communication skills; ability to maintain confidentiality.
• Ability to work independently and with diverse individuals; strong problem-solving abilities.

Responsibilities

• Enroll and register students; maintain records and ensure FERPA compliance.
• Data entry for student enrollment; maintain wait lists; manage data in Infinite Campus.
• Provide excellent customer service via phones/emails; greet parents in the office.
• Scrub and archive student records; support state/federal reporting and data collection.
• Create and maintain meeting minutes/spreadsheets; coordinate parent information meetings and testing; assist with schedule changes and withdrawals.

Skills

Customer service

Verbal communication

Written communication

Confidentiality

Data entry

Problem solving

Teamwork

Adaptability

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Infinite Campus

SchoolMint

Excel

Job description

Elementary RegistrarJOB SUMMARYThis position supports 3 schools and principals, over 800 students and approximately 1000 applicants each year. Summary of duties - enrollment and registration of students; maintain records and monitor procedures and practices for compliance with policies related to the department; maintain accurate wait lists; maintain student data in Infinite Campus, SchoolMint and spreadsheets; provide excellent customer service.Essential FunctionsProvide excellent customer service including answering telephones/emails, providing accurate information in a professional manner to persons requesting information. Greet and assist parents who come into the office;Data entry for student enrollment; maintenance of accurate wait lists and disseminate wait list status and information;Ensure accurate registration and cum file record maintenance according to FERPA laws;Set up, file and store a variety of documents including sensitive and confidential information; scrub and archive student records;Maintain accurate student data in Infinite Campus;Provide necessary information to data quality specialist for State/Federal reporting as needed;Assist with Impact Aid data collection;Create and maintain minutes spreadsheets for schools;Coordinate and schedule a variety of activities including parent information meetings and placement testing;Process requests from students, parents, other districts, colleges/universities, etc. for the purpose of providing required information;Support schools during report card time verifying grades and information on report cards ensuring accuracy of the information, grade change requests as needed;Perform enrollment and withdrawal activities in Infinite Campus and prepare and maintain permanent student record and cumulative folders for all students ensuring compliance with financial, legal, state and federal requirements;Participate in parent information meetings and give school tours as needed;Assist schools with student schedule changes.EMPLOYMENT STANDARDSEducation and ExperienceHigh school diploma or equivalentAbilitiesProficient with Microsoft Office Suite;Ability to quickly learn various web-based software programs;Flexibility to work with others in a variety of circumstances;Work with a wide diversity of individuals;Work with a variety of data;Excellent verbal and written communication skills;Excellent customer service skills;Ability to maintain confidentiality;Good problem-solving skills;Ability to work independently under limited supervision;Ability to have difficult conversations with parents/students, showing compassion while always following organizational procedures and policiesClassification-Non-exempt 215 Day AdminStarting Pay $18.36/hr