Elementary Guidance Office Secretary

Applitrack; Carrollton (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Linn-Mar Community School District is seeking an Elementary Guidance Counselors' Secretary to provide essential administrative and secretarial support to the guidance team. The role supports counselors, staff, parents and students by managing calendars, communications and records with discretion and professionalism.

Responsibilities include greeting visitors, coordinating conferences, preparing documents, handling confidential information, and maintaining student records in a fast-paced office

Qualifications

• High school diploma required.
• Successful secretarial and clerical experience required.
• Working knowledge of office software (Word, Excel, PowerPoint) and data handling.

Responsibilities

• Greet students, parents, visitors and schedule counselor appointments.
• Maintain confidentiality and present a professional image when handling sensitive information.
• Answer phones, screen calls and route to appropriate staff.
• Prepare documents, agendas, reports and correspondence for staff and district.
• Update and maintain student records and related data.
• File and retrieve records; manage documentation for audit trails.
• Assist in locating students and supervising in the guidance office.
• Participate in meetings and trainings as assigned.
• Prepare and distribute progress reports and report cards as directed.

Skills

Secretarial experience

Confidentiality

Communication

Multitasking

Customer service

Education

High school diploma

Tools

MS Word

Excel

PowerPoint

Database software

Job description

Linn-Mar Community School District is seeking an Elementary Guidance Counselors' Secretary to provide essential administrative and secretarial support to the guidance team. The role supports counselors, staff, parents and students by managing calendars, communications and records with discretion and professionalism.

Responsibilities include greeting visitors, coordinating conferences, preparing documents, handling confidential information, and maintaining student records in a fast-paced office