Elementary Administrative Assistant

Choice Schools Associates; Walker (MI); On-site; USD 30,000 - 46,000; Full time

Job summary

West Michigan Academy of Environmental Science (WMAES) seeks an organized administrator to support the academy's communications and operations. The role coordinates with internal and external stakeholders to ensure educational excellence across the 62-acre outdoor classroom and school programs.

You will handle office routines, records, correspondence, enrollment, attendance, payroll-related tasks, and technology support, contributing to a collaborative school community.

Qualifications

• High school diploma required.
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.

Responsibilities

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader's frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

Skills

Data processing

Spreadsheets

Databases

Research

Interpersonal skills

Customer relations

Education

High school diploma

Associates degree / 2 years college

Tools

CRM systems

Job description

About this position

About Our Academy

Wonder what it would be like to go snowshoeing through a maple forest? Or what it may be like to grow your own food in a greenhouse? Students at West Michigan Academy of Environmental Science (WMAES) don't wonder what they know! Come be a part of our 62-acre of an outdoor classroom to expand your child’s love of learning. Working gardens, nature trails, forests, wetlands and prairies are all available for students to explore. WMAES students transition from desks to dirt, creating an environment for all students to learn. WMAES knows that teachers are the heart of the school and are surrounded by a support system that is committed to the success of every child.

Qualities of a Successful Candidate:

• A comfortability in an outdoor setting and a knack for creativity and innovation, incorporating hands‑on activities, experiential learning, and interactive teaching methods to make environmental/outdoor learning engaging and impactful.
• An unwavering belief that all children regardless of their background can learn and exceed at high levels.
• A strong desire to achieve outstanding results in the pursuit of excellence for students.
• Strong interpersonal skills, fostering positive relationships with children, parents and other staff members. They should be able to work collaboratively, promoting a harmonious learning environment.

About the role

To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

What you'll do

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader's frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up‑to‑date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

Qualifications

While we will consider a broad range of backgrounds, the ideal candidate would have the following qualifications/experience:

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.

Desired Qualifications:

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self‑control and sound interpersonal skills.
• Experience in an educational setting with school‑age children is desired.
• Knowledge of and skills working with students and families of all backgrounds.

About Choice Schools Associates

West Michigan Academy of Environmental Science (WMAES) is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Environmental Model, WMAES is a vibrant community of learning, comprised of multiple other outstanding environmental schools within the state. The Environmental Model will provide you with the support and collaboration of a large district while serving at a tight‑knit community school in your area.