Electronic Resources Cataloging Specialist

Universities of Wisconsin; Madison (WI); Hybrid; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Health, dental, vision, life insurance

Tax-advantaged savings accounts

Wisconsin Retirement System pension

Job summary

University of Wisconsin–Madison Libraries seeks an energetic Electronic Resources Cataloging Specialist to join the Electronic Resources Cataloging Team in the Cataloging Department. This role focuses on electronic resources the library subscribes to, providing resource description services and collaborating across departments to resolve issues.

The position offers a partial remote option after training, with a maximum of 40% remote per week.

Qualifications

• Excellent communication with colleagues and stakeholders.
• Strong problem-solving abilities.
• Ability to independently prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks.

Responsibilities

• Provide complex library services support in absence of supervisory authority.
• Interpret policies and procedures to answer non-routine questions and resolve complex issues.
• Hire, train, and guide student employees and monitor workflows.
• May create invoices, process complex orders, and resolve purchasing discrepancies.
• Provide complex support to day-to-day library operations and resource management.
• Conduct reference searches to locate materials and answer questions as needed.
• Contribute to the development of policies and procedures.
• Utilize library systems to locate, retrieve, and organize resources.
• Participate in committee work within the library and university.
• Use library software to enter and report data.
• Assist and educate patrons in the use of technologies and tools.

Skills

Excellent communication

Problem solving

Prioritization & time management

Education

High school diploma

Tools

MARC & RDA

Excel/OpenRefine

OCLC Connexion/WorldShare

Ex Libris Alma

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Library Assistant III

Job Summary:

The University of Wisconsin-Madison Libraries seek a creative and energetic Electronic Resources Cataloging Specialist to join the Electronic Resources Cataloging Team with in the Cataloging Department. The Cataloging Department is responsible for providing access to the UW-Madison Libraries’ rich collection in all formats. This position focuses on the electronic resources the library and/or the Universities of Wisconsin purchase or subscribe to.

This position provides resource description services and collaborates with colleagues across departments to resolve cataloging issues for electronic resources. They will contribute to the development and implementation of relevant policies, procedures, and workflows to support the department to perform its functions effectively and efficiently. A successful candidate will collaborate with colleagues through committee services and taskforces, as well as professional development activities.

This position is eligible for partial remote work after initial training is complete. A remote work agreement may allow for a maximum of 40% remote per week.

This position is full-time, 100%.

Ongoing/Renewable

Key Job Responsibilities:

• Actively participate in an inclusive, welcoming, and respectful workplace (5%)

• Provides complex library services support in absence of a supervisory authority. Acts as a resource to other library staff (0%)

• Interprets policies and procedures to answer non-routine questions and resolve complex issues (0%)

• Hires, trains, and guides student employees and monitors student workflows (0%)

• May create invoices, process complex orders, and resolve any purchasing discrepancies (0%)

• Provides complex support to the day-to-day operations of library services to provide guidance in the use of library information resources, operations, and policies; or to acquire, prepare, and preserve library information resources for use (20%)

• Conducts reference searches to locate relevant materials and answer questions as needed (0%)

• Contributes to the development of policies and procedures (5%)

• Utilizes designated library systems, tools, standards, and practices to locate, retrieve, and organize; or describe, edit, preserve, and reformat a variety of library information resources (60%)

• Participates in committee work within the library and the university (5%)

• Utilizes library software and systems to retrieve, enter, and report on data using a wide variety of applications (5%)

• May assist and educate both face-to-face and remote customers in the use of technologies and tools to create, seek, use, and manage information (0%)

Department:

Libraries, Cataloging

Compensation:

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $39,335 - $45,000 with final salary based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://hr.wisc.edu/benefits/.

Required Qualifications:

• Excellent communication skills with the ability to collaborate effectively with colleagues and other stakeholders
• Demonstrated strong problem-solving skills
• Demonstrated ability to independently prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks

Preferred Qualifications:

• Working knowledge and experience of cataloging and metadata rules, standards, and tools such as theMachine Readable Cataloging (MARC) standard, and Resource Description and Access (RDA) standard
• Working proficiency with Microsoft Excel and/or OpenRefine. Experience with large data sets and working in batches.
• Familiarity with Online Computer Library Center (OCLC) products (Connexion, WorldShare, etc.).
• Experience with an integrated library system (ex: Alma from Ex Libris)
• Ability to analyze problems and suggest solutions

Education:

High school degree required

Contact Information:

Caitlin Milnthorpe, [e-mail], 608-263-4962

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.