Elections Services Assistant

San Bernardino County; San Bernardino (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The San Bernardino County Registrar of Voters is recruiting Elections Services Assistants to support fast-paced election operations. You will coordinate with vendors, manage inventory, and ensure timely prep of election materials and equipment, while documenting processes and preparing reports.

Ideal candidates have at least one year of project coordination experience, strong MS Office skills (Word, Excel, Access, Outlook, Visio), and a customer-service mindset.

Qualifications

• One year of full-time experience coordinating projects and events.
• Proficiency with desktop software including MS Word, Excel, Access, Outlook, and Visio.

Responsibilities

• Coordinate with vendors for design and production of election materials.
• Oversee inventory and ensure timely preparation of election equipment and supplies.
• Develop and update procedural guidelines, and compile reports.
• Create spreadsheets for analysis and documentation.

Skills

Project coordination

Event planning

Customer service

Communication skills

MS Office suite

Tools

MS Word

MS Excel

MS Access

MS Outlook

MS Visio

Specialized software

Job description

Registrar of Voters is recruiting for Elections Services Assistants

The Registrar of Voters is recruiting for Elections Services Assistants to work in the exciting and fast-paced environment of Elections. Elections Services Assistants provides vital support to department leads in various election-related activities, contributing to the smooth operation of departmental functions.

The role includes coordinating and communicating with vendors for the design and production of election materials, overseeing inventory, and ensuring the timely preparation of election equipment, materials, and supplies. Additionally, the assistant supports the development and updating of procedural guidelines, compiles reports, and creates spreadsheets for analysis and documentation.

ABOUT THE REGISTRAR OF VOTERS

The mission of the San Bernardino County Registrar of Voters is to conduct the County’s elections in a fair, accessible, secure, transparent, and efficient manner, upholding the highest level of election standards and accuracy, while always providing excellent customer service to both our team and the diverse population we serve.

The Registrar of Voters also performs all voter registration functions, including the storing and maintaining of voter registration records, administering all local, state, and federal elections managing voting systems and equipment, performing election ballot processing and vote tallying, training of poll workers, and providing voting-related services to voters, elected officials, campaign groups, and other community stakeholders.

Conducting elections is both exciting and challenging. Attention to detail is critical, and working as a team is vital to accomplishing successful elections. Permanent staff, temporary staff, and volunteers assist in the variety of complex tasks required to conduct elections.

The Registrar of Voters believes that a successful team is a partnership – one that contains the following elements:

• Clear roles and responsibilities
• Shared goals and objectives
• Commitment to excellence
• A clear communication process
• A willingness to be open and honest
• Personal accountability
• Personal integrity

EXCELLENT BENEFITS

To review job-specific benefits, refer to: Summary of Benefits and the General (Teamsters) Compensation Plan.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history verification, as well as a job-related physical exam and drug screening.

Work Schedule: During peak election periods the Registrar of Voters' staff are required to work a significant amount of overtime, which includes evenings, weekends (both Saturdays and Sundays) and early morning/very late hours on election day/night.

Travel: Travel throughout the County is required. At the time of hire, a valid California Class C driver's license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation.

Physical: Some assignments may require palletizing, forklift operation, and lifting items weighing over fifty (50) lbs.

Sponsorship: San Bernardino County is unable to consider candidates who require Visa Sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

EXPERIENCE

One (1) year of full-time equivalent experience in a role that involved planning and coordinating projects and events, as well as reading, interpreting, and following strict procedures and general guidelines to perform assigned work. Experience must also include proficiency in using desktop computers and standard office software applications.

The ideal candidate will have a proven track record in planning projects and events of various sizes, conducting trainings, and excelling in both oral and written communication, with a strong focus on customer service. They ideally have experience in an election environment and demonstrate proficiency in standard office software, including MS Word, MS Excel, MS Access, MS Outlook, and MS Visio. Familiarity with learning and utilizing specialized software is preferred.

EQUAL EMPLOYMENT OPPORTUNITY (EEO) / AMERICANS WITH DISABILITIES ACT (ADA)

San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA ACCOMMODATION

If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitment filing deadline.

VETERANS' PREFERENCE

Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.