Elections Deputy Director

Craven County Government; New Bern (NC); On-site; USD 70,000 - 95,000; Full time

Job summary

Craven County Government in North Carolina invites applications for an Elections Deputy Director to work under the Elections Director, assisting in all professional, managerial, and administrative duties for the Board of Elections.

The role includes supervising staff, coordinating elections, testing voting equipment, preparing budgets, and managing voter registration processes. A four-year degree and relevant experience are preferred.

Qualifications

• Graduation from a four-year college or university; 3+ years managing a governmental program or equivalent.

Responsibilities

• Assist the Director in the administration of all functions of the Office of the Board of Elections to comply with General Statutes, mandates and directives.
• Organize and prepare for elections and recounts, including ballots, programming, and testing of voting machines; coordinate delivery of voting equipment and supplies.
• Prepare personnel, payroll, and finance paperwork; assist in annual budget preparation and amendments.
• Organize and supervise voter registration processes, ensure eligibility, update records, and provide lists of voters to stakeholders.
• Identify voting place needs, negotiate usage, and coordinate Board meetings and reports.
• Direct and supervise Election Specialists, Elections Technicians, and temporary staff; advise on personnel matters.
• Attend required trainings and conferences; may serve County during disasters.

Skills

Leadership

Budgeting

Voter registration processes

Policy interpretation

Communication

Computer literacy

Education

Bachelor's degree in public administration or related field

Tools

State Election Information Management System

Job description

The Elections Deputy Director works under the general supervision of the Elections Director. The Elections Deputy Director performs professional, managerial, and administrative work for the Board of Elections and carries out all duties or responsibilities as assigned by the Elections Director. Reports to the Elections Director of the Craven County Board of Elections.

• Assist the Director in the administration of all functions of the office of the Board of Elections to comply with General Statutes, mandates and directives by the Executive Director of the North Carolina State Board of Elections in order to effectively comply with North Carolina election laws. Ensures compliance with all State and County issued cyber security directives, including cyber security and physical security. And adhere to the duties delegated to the county boards of elections in NCGS 163-33.
• Assist the Director in organizing and preparing for all elections and recounts, including preparing ballots, programming, and testing of voting machines; coordinating delivery of voting equipment, signs, and supplies to voting places; and arranging return of these items Ensures testing of voting equipment for accuracy of tabulation and function prior to elections and conducts post-election certification processes.
• Assist the Director in preparing personnel, payroll, and finance paperwork.
• Assist the Director in preparation of the annual budget and budget amendments.
• Assist the Director in organizing and supervising procedures and methods of receiving and processing applications for voter registration, including ascertaining that applicants are eligible to register in the county; ensures that voter registration records are updated to reflect changes of address, name changes and changes of party affiliation, including mailing out required notices for new registrations and changes to registration records. Supervises the removal of ineligible voters. Provides lists of voters requested by political parties, candidates, the general public and others. Maintains custody of voter registration and other records in a safe and secure manner and location.
• Assist the Director in identifying the number of voting places required and recommend locations; assist in negotiating usage as needed.
• Assist the Director in coordinating Board meetings and preparing copies of reports for the Board.
• Assigns, directs and supervises activities of the Election Specialists, Elections Technician and all part time and temp positions. through direct supervision, ensuring adherence to established policies, procedures and standards. Assists and advises subordinates in resolving problems as non-routine situations arise. Assist or makes recommendations for routine personnel matters affecting subordinates, including interviewing applicants, hiring, assigning, scheduling, evaluating, promoting, disciplining, dismissing, etc.
• Perform related tasks as assigned.

Work experience in North Carolina elections at the County staff level. Graduation from a four-year college or university and three (3) years of experience in the planning and management of a business or governmental program or an equivalent combination of education and experience. Two (2) years of experience as an Elections Deputy Director preferred.

Special Requirements

• Must be certified or obtain certification as a North Carolina Elections Administrator from the State Board of Elections within three years of appointment.
• Driving is an essential function of this position. To be considered, you must have a valid driver's license with an acceptable driving record. If your driver’s license is from another state, you will be required to obtain and show proof of a valid NC driver’s license within 60 days of hire.
• Background check is required.
  

Knowledge, Skills, And Abilities

• Thorough knowledge of North Carolina General Statutes and Board of Election guidelines governing elections.
• Thorough knowledge of principles and practices of election programs and related laws, ordinances, standards, and regulations.
• Considerable knowledge of the State Election Information Management system software.
• Considerable knowledge of the State Election Information Management System software.
• Ability to direct staff, plan for and allocate resources, interpret policies and regulations.
• Ability to direct voter registration, election voting procedures, record keeping and reporting of programs and services
• Ability to develop and maintain cooperative internal and external Departmental relationships.
• Ability to represent program in written form and effectively communicate with others.
• Considerable knowledge of modern office practices, procedures, and equipment.
• Working knowledge of the operations and functions of County government.
• Skill in computer operations and related equipment.
• Ability to develop and maintain effective working relationships with election officials, elected officials, news media, county officials, Board members, other employees, and the general public.
• Attend required and mandated trainings, meetings, and conferences by the NC State Board of Elections and others approved by the Board.
  

May be required to serve the County during times of disaster.