Election Operations Coordinator

City of Livonia; Livonia (MI); On-site; USD 62,000 - 70,000; Full time

Job summary

City of Livonia seeks a Elections Clerk to manage all duties for elections, including QVF maintenance, voter registrations, ballot orders, and absentee ballots. You will coordinate with officials and vendors, train workers, and ensure equipment is tested and ready before Election Day.

The role requires 2+ years in a Clerk’s Office with election procedures, strong Excel and MS Office skills, and ability to lift 50 pounds when needed. Starting salary is $61,817.60 yearly with advancement.

Qualifications

• Be a U.S. citizen or eligible resident with the right to work in the U.S.
• High school diploma or GED required.
• Minimum two years of clerical or election-related experience in a City/Township Clerk’s office.
• Experience with Michigan election laws and QVF is required.
• Knowledge of Windows 11 and MS Office; strong organization and communication skills.
• Ability to lift 20–50 pounds and work beyond normal hours during elections.

Responsibilities

• Maintain the Qualified Voter File (QVF) and update daily.
• Coordinate voter registrations and ballot orders with vendors.
• Issue and process absentee ballots and manage election workers.
• Train and payroll for election staff and coordinate equipment testing.
• Prepare election materials, reports, and FOIA responses as needed.
• Track grants and process related invoices; handle AP for elections.

Skills

Attention to detail

Time management

Organization

Communication

Microsoft Office

Windows 11

Education

High school diploma or GED

Tools

Liberty Vote Equipment

Qualified Voter File (QVF)

Electronic pollbooks

Job description

City of Livonia seeks a Elections Clerk to manage all duties for elections, including QVF maintenance, voter registrations, ballot orders, and absentee ballots. You will coordinate with officials and vendors, train workers, and ensure equipment is tested and ready before Election Day.

The role requires 2+ years in a Clerk’s Office with election procedures, strong Excel and MS Office skills, and ability to lift 50 pounds when needed. Starting salary is $61,817.60 yearly with advancement.