Election Operations Coordinator

City of Livonia, MI; Livonia (MI); On-site; USD 62,000 - 70,000; Full time

Job summary

City of Livonia is seeking an Elections Clerk to manage elections within the Clerk’s Office. You will maintain the Qualified Voter File, input voter registrations daily, coordinate ballot orders with the vendor, and issue and process absentee ballots.

The role requires two years of Clerk’s Office experience with election procedures and Michigan laws, plus proficiency with Windows 11 and MS Office, and the ability to lift up to 50 pounds.

Qualifications

• High school diploma or equivalent required.
• Two years in a Clerk’s Office with election procedures and Michigan election laws within past five years.
• Two years of experience with Michigan Qualified Voter File within past five years.
• Knowledge of project management, equipment, inventory control, and time management.
• Knowledge of election laws at city, state, county, and federal levels.
• Experience with Windows 11 and Microsoft Office applications.
• Experience tracking grant funding expenses for staffing and equipment.
• Experience with Liberty Vote equipment and electronic pollbooks.
• Detail oriented with good organization and communication skills.
• Ability to lift and carry election equipment and supplies between 20 and 50 pounds.

Responsibilities

• Maintain the Qualified Voter File (QVF) for Michigan.
• Coordinate input of voter registrations and daily QVF Inbox updates.
• Create and maintain correspondence with officials regarding each election.
• Coordinate verification of ballot rotations and ballot orders with vendor.
• Issue and process absentee ballots.
• Track election workers and assign to Early Voting and Election Day work.
• Prepare election worker training, assignments and payroll.
• Program election equipment and coordinate testing before Election Day.
• Assist in preparing election materials and equipment documentation.
• Process and oversee absentee ballots; manage inventory and ordering.

Skills

Project management

Inventory control

Time management

Election laws

Windows 11

Microsoft Office

Grant funding tracking

Liberty Vote equipment

Electronic pollbooks

Detail oriented

Communication skills

Education

High school diploma or GED

Tools

Liberty Vote equipment

Electronic pollbooks

Job description

City of Livonia is seeking an Elections Clerk to manage elections within the Clerk’s Office. You will maintain the Qualified Voter File, input voter registrations daily, coordinate ballot orders with the vendor, and issue and process absentee ballots.

The role requires two years of Clerk’s Office experience with election procedures and Michigan laws, plus proficiency with Windows 11 and MS Office, and the ability to lift up to 50 pounds.