Election Inspector - Closing and Receiving Boards

Grand Haven City Hall; Grand Haven (MI); On-site; USD 25,000 - 30,000; Part time

Job summary

Grand Haven City Hall seeks an Election Inspector to assist at polling locations and receiving boards under the City Clerk’s Office. Duties include clerical tasks, assisting with closing procedures, and ensuring accurate election materials and procedures are followed.

You will provide courteous service to voters and staff, safeguard ballots and records, and comply with Michigan election laws. This is an intermittent, on-site role requiring training and prior certification.

Qualifications

• Must be a registered voter in Michigan or a student at least 16 by Election Day.
• Must obtain and maintain Election Inspector certification through Ottawa County Clerk’s Office.
• Must complete all required online or in-person training.
• Current or prior Election Inspector certification through Ottawa County is required.
• Prior experience as Precinct Chairperson or in a City Clerk’s Office is preferred.
• Previous Election Day experience on precinct, absentee ballot counting board, or receiving board is required.

Responsibilities

• Assist with Election Day duties and precinct-closing procedures.
• Review election paperwork for accuracy and completeness.
• Seal ballot containers and secure election materials per procedures.
• Ensure receiving board duties comply with applicable laws, regulations, and procedures.
• Perform quality-control reviews to confirm duties have been completed.
• Resolve procedural/operational issues during closing or receiving board processes.
• Follow Michigan election laws and procedures to tally, document, and account for votes.
• Provide courteous, professional assistance to voters, election workers, City staff, and the public.
• Safeguard ballots, records, equipment, and confidential materials.
• Attend and complete required election inspector training.
• Perform other duties as assigned by the City Clerk.

Skills

Election processes

Detail orientation

Customer service

Communication

Discretion

Compliance knowledge

Education

Election Inspector certification

Eligibility to vote in MI or 16 by Election Day

Job description

Position Summary

Under the supervision of the City Clerk's Office, the Election Inspector assists with assigned election-related duties at polling locations and receiving boards throughout the City of Grand Haven. Responsibilities may include assisting the Precinct Chairperson and Co-Chairperson with closing procedures, reviewing election materials for accuracy and completeness, ensuring receiving board duties are performed properly, addressing issues that arise, and providing excellent customer service. The Election Inspector helps ensure that elections are conducted accurately, efficiently, and in accordance with applicable election laws and procedures.

Essential Job Functions

An employee in this position may be called upon to perform any or all of the following essential functions. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Assists the Precinct Chairperson and Co-Chairperson with Election Day duties and precinct-closing procedures.
2. Assists with completing and reviewing required election paperwork for accuracy and completeness.
3. Assists with sealing ballot containers and securing election materials in accordance with established procedures.
4. Ensures receiving board duties are completed in accordance with applicable laws, regulations, and procedures.
5. Conducts quality-control reviews to confirm that required Election Day and precinct-closing duties have been completed.
6. Helps resolve procedural or operational issues that arise during the closing of a precinct or the receiving board process.
7. Follows Michigan election laws and established procedures to help ensure that all votes are properly tallied, documented, and accounted for.
8. Provides courteous and professional assistance to voters, election workers, City staff, and members of the public.
9. Safeguards ballots, election records, equipment, and other confidential or sensitive materials.
10. Attends and successfully completes all required election inspector training.
11. Performs all other duties as assigned by the City Clerk.

Schedule

This is an intermittent position that works primarily on scheduled election days. Work hours and assignments will vary depending on the needs of each election and may include early mornings, evenings, and extended hours. Election Inspectors may be assigned to polling locations, receiving boards, or other election-related duties throughout the City of Grand Haven.

Compensation

This position is paid $18.00 per hour, plus an additional $50.00 stipend for each election worked.

Required Education, Training and Experience

• Must be a registered voter in the State of Michigan or a student who will be at least 16 years old by Election Day, in accordance with applicable eligibility requirements.
• Must obtain and maintain Election Inspector certification through the Ottawa County Clerk's Office.
• Must successfully complete all required online or in-person training.
• Current or prior Election Inspector certification through Ottawa County is required.
• Prior experience serving as a Precinct Chairperson or working in a City Clerk's Office is preferred.
• Previous Election Day experience in a precinct, absentee ballot counting board, or receiving board is required.

Required Knowledge, Skills and Abilities

• Knowledge of Election Day processes and procedures, including precinct operations, absentee ballot counting boards, and receiving boards.
• Ability to understand and follow Michigan election laws, regulations, policies, and established procedures.
• Ability to accurately complete and review election records and other required documentation.
• Strong attention to detail and organizational skills.
• Ability to identify and help resolve procedural or operational issues.
• Ability to handle ballots, election records, and other sensitive materials with discretion and integrity.
• Ability to follow written and verbal instructions.
• Ability to remain professional and composed in a fast-paced environment.
• Ability to provide excellent customer service and communicate effectively with voters, election workers, City staff, and members of the public.
• Ability to establish and maintain effective working relationships.
• Ability to work independently and collaboratively as part of an election team.

Physical Requirements:

An employee in this position may be required to sit or stand for extended periods, move throughout an assigned election location, and transport or handle election supplies, records, and equipment. The employee must have the visual ability and manual dexterity necessary to review documents, complete forms, operate assigned equipment, and perform required election duties.

Working Conditions:

Work is generally performed indoors at polling locations, receiving boards, or other designated election sites. Election Day assignments may involve early-morning, evening, or extended work hours in a fast-paced environment.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.

The City of Grand Haven is an Equal Opportunity Employer.