EHR Support Analyst - Temporary

340 OKLAHOMA STATE DEPARTMENT OF HEALTH; Oklahoma City (OK); On-site; USD 45,000 - 50,000; Part time

Job summary

OKLAHOMA STATE DEPARTMENT OF HEALTH is seeking an EHR Support Analyst on a part-time, temporary basis to monitor, triage, and route requests across the EHR Ticketing system and related platforms in OKC.

The role collaborates with agency staff and CHD sites, providing help desk support and assisting with testing and documentation as needed.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in a health-related or public health system preferred.
• Background check and US work authorization required.
• Experience in a help desk environment.

Responsibilities

• Monitor, triage, and route requests in the EHR Ticketing system and PHOCIS Helpdesk.
• Respond to internal users reporting issues with EHR and related systems.
• Coordinate with system support staff to resolve tickets.
• Document new support processes and troubleshooting steps.
• Assist with training CHD staff and testing system updates.

Skills

Help desk support

Health IT

EHR systems

Communication

Education

Bachelor's degree or equivalent

Tools

EHR Ticketing system

PHOCIS Helpdesk

CERS

Job description

Job Posting Title EHR Support Analyst - Temporary Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Community Health Admin

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Part time

Job Type Temporary

Compensation The hourly rate for this position is up to $33.65 per hour, based on education and experience.

Why you’ll love it here! RESPECT. COLLABORATION. SERVICE.

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Job Description

Location: 123 Robert S Kerr, OKC Salary: up to $33.65 per hour, based on education and experience Full Time /Part Time: Part-Time Work Schedule: Monday – Friday Primary Hours: 8-5

Position Description: The EHR Support Analyst - Temporary is responsible for monitoring, triaging, responding to, and routing requests from the EHR Ticketing system, PHOCIS Helpdesk, and CERS Release of Information Requests processes. This includes working collaboratively with other support staff in the agency, as well as staff in County Health Departments.

Position Responsibilities/Essential Functions:

• Monitors, triages, responds to, and routes assistance requests in the EHR Ticketing system, PHOCIS Helpdesk, and CERS Release of Information inbox.
• Responds to internal users reporting issues with EHR, PHOCIS, and ISS, and other systems supported by this unit.
• Collaborates and coordinates resolution of system issues and tickets with system support staff in other divisions/ units in OSDH and OMES.
• May give technical assistance to other support staff in completing tickets.
• Documents new user support processes and troubleshooting procedures as needed.
• Assists in responding to health records requests at central office/CERS Helpdesk in coordination with OSDH Open Records and OSDH General Counsel and advises CHD sites on procedures across systems for local records releases.
• Assists with duplicate records process, including maintenance and merging of duplicate profiles reported to the EHR Customer Support Line in the EHR and PHOCIS systems with support of Support team, WIC, and clerical/nursing supervisors.
• Assists with testing in EHR/PHOCIS system changes as needed.
• Works with developers, vendors, and user lead staff to test updates to state systems for functionality and assists with rolling out updates smoothly.
• Keeps an organized log of testing done in various systems and the outcomes of testing.
• Assists with the training of CHD staff in relevant areas/when needed, refers to training as needed through Support Line and escalates issues in need of governance decisions.
• Being present at the office is an essential function of the position.
• Other duties as assigned.

Other Duties

Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers.

Minimum Qualifications:

Education and Experience requirements at this level consist of a bachelor’s degree; or an equivalent combination of education and experience, substituting one year of experience in computer operations, production scheduling, network administration, the coordination of information systems services, or closely related work for each year of the required education.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Valued Knowledge, Skills and Abilities

• Prior experience supporting a health-related system.
• Prior experience supporting users and technology in a web-based environment, connecting through single sign-on technology and using locally networked or connected peripheral hardware.
• Prior experience in a help desk environment.
• Prior experience documenting and implementing new procedures for a help desk or service desk environment.
• Ability is required to establish and maintain effective working relationships with others; to communicate effectively both orally and in writing, to exercise good judgment in analyzing situations and making decisions, and to organize and present facts and opinions.
• Knowledge of methods of organization and management; of agency policies and procedures; general clinical, clerical, and billing workflows; and of federal and state laws and regulations relating to administration of an Electronic Health Records system.
• Demonstration of good listening skills, change management, teamwork, quality control, problem solving, documenting issues for vendor review, and customer service.

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries:

Government Administration. Worker Size: 10,001+ Employees. Headquarters: Oklahoma City, Oklahoma.

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.